Office Café & Food Service Setup Form

Setting up a new office café or upgrading your workplace food service program is a significant undertaking that requires careful planning across multiple dimensions—from vendor partnerships and kitchen infrastructure to dietary needs and subsidy programs. This Office Café & Food Service Setup Form gives facilities managers, office managers, and HR teams a single, structured tool to gather all the information needed to launch a successful workplace dining program.

Whether you're opening a brand-new café in a relocated office, expanding meal options for a growing team, or overhauling your current food service model, this form captures everything from catering vendor preferences and kitchen equipment specifications to seating capacity planning and dietary accommodation tracking. By consolidating vendor selection criteria, operational requirements, and employee preferences into one streamlined form, you can move faster from planning to launch—and ensure your café meets the real needs of your workforce.

Built for facilities, HR, and operations teams

This template is designed for SMBs and mid-sized companies managing office relocations, workspace upgrades, or new amenity rollouts. Use it to coordinate between stakeholders—facilities teams assessing space and equipment, HR managing meal subsidies and benefits, and procurement evaluating catering partners. The form's conditional logic adapts questions based on your setup (full kitchen vs. catering-only, subsidy program vs. pay-as-you-go), so you're only asked what's relevant to your model.

Automate vendor onboarding and program enrollment with Stepper

Once you've gathered setup requirements and vendor selections through Paperform, use Stepper to automate what happens next. Route vendor applications to procurement for review, send equipment purchase requests to finance, notify HR when employees enroll in meal subsidy programs, and update your project tracker or Notion workspace with setup milestones. With Stepper's no-code workflows, you can keep every stakeholder aligned and ensure nothing falls through the cracks as your café moves from concept to opening day.

Seamless integrations for workspace and project management

Connect this form to the tools your facilities and operations teams already rely on—log submissions in Google Sheets or Airtable for tracking, send notifications to Slack when new vendor applications arrive, sync meal subsidy enrollments to your HR platform, or trigger tasks in Asana, Monday or ClickUp to keep the project on schedule. Paperform's native integrations and webhooks make it easy to fit food service planning into your existing workspace management stack.

Professional, secure, and scalable

Trusted by teams worldwide, Paperform is SOC 2 Type II and GDPR compliant, giving you confidence that vendor and employee data is handled securely. As your food service program grows—adding more locations, vendors, or subsidy tiers—this form template scales with you, and Agency+ features let multi-site or multi-brand teams manage café rollouts across the organization from one account.