Move-In/Move-Out Maintenance Inspection Form

Streamline Property Inspections with a Professional Move-In/Move-Out Form

Whether you're a property manager overseeing multiple units, a landlord managing your own rentals, or a maintenance contractor conducting inspections, a comprehensive move-in/move-out inspection form is essential for protecting both property owners and tenants while maintaining clear documentation throughout the rental lifecycle.

This Move-In/Move-Out Maintenance Inspection Form template helps property professionals document property condition with precision, assess any damages fairly, calculate repair costs accurately, and process security deposit deductions transparently—all in one streamlined workflow.

Built for Property Managers, Landlords & Maintenance Teams

Property management involves countless details, and inspection documentation is critical for avoiding disputes, maintaining properties properly, and ensuring smooth tenant transitions. This template is designed specifically for:

• Property managers conducting routine move-in and move-out inspections across multiple properties
• Landlords and rental owners who need professional documentation for their units
• Maintenance contractors performing condition assessments for clients
• Real estate professionals managing rental portfolios

Comprehensive Condition Documentation

The form guides inspectors through every area of the property—from living spaces and kitchens to bathrooms, bedrooms, and exterior areas. With structured condition ratings, photo upload capabilities, and detailed note fields, you'll capture the exact state of each element at move-in or move-out, creating an irrefutable record that protects all parties.

Damage Assessment & Repair Cost Estimation

When damages are identified, the form allows you to document the specific issue, categorize the severity, upload supporting photos, and estimate repair costs on the spot. Built-in calculation fields automatically tally total repair expenses, making security deposit processing straightforward and transparent.

Automated Workflows with Stepper

Take your inspection process further by connecting this form to Stepper, Paperform's AI-native workflow builder. Automatically route inspection results to property owners, trigger work orders for maintenance teams, generate PDF reports for tenant records, update your property management system, and send itemized security deposit statements—all without manual data entry.

Secure, Professional & Compliant

With Paperform's SOC 2 Type II compliance and secure data handling, you can trust that sensitive tenant information and property details remain protected. Custom branding ensures your inspection forms look professional and match your property management company's identity, while conditional logic adapts the form based on inspection type and findings.

Whether you're managing residential apartments, single-family homes, or commercial properties, this template provides the structure and flexibility you need to conduct thorough, defensible inspections that keep your properties well-maintained and your relationships with tenants transparent.