Managed Print Services Data Consent Form

Professional Managed Print Services Consent Form

Running a managed print services (MPS) business means staying on top of client fleet health, consumables and service needs—often before your clients even realize there's an issue. This Managed Print Services Data Consent Form makes it easy to secure clear, compliant authorization from your clients to collect printer usage analytics, automate toner cartridge shipments, dispatch service calls remotely and provide proactive sustainability and upgrade recommendations.

Why this form matters for MPS providers

Modern managed print agreements rely on real‑time data from networked printers and multifunction devices. Whether you're monitoring page volumes, toner levels, error logs or energy consumption, you need explicit consent to collect, process and act on that data—especially under GDPR, CCPA and other privacy regulations. This form template helps you:

• Obtain granular consent for each type of data collection and automation, from usage analytics to predictive maintenance.
• Explain the business value clearly, so clients understand how automation reduces downtime, cuts waste and improves cost efficiency.
• Stay audit‑ready with timestamped, signed consent records that satisfy compliance requirements and client IT policies.
• Build trust by giving clients control over which services and data‑sharing features they opt into.

How Paperform makes MPS consent seamless

With Paperform's doc‑style editor, you can weave explanations, consent checkboxes and signature fields into a branded, client‑friendly experience that doesn't feel like legalese. Use conditional logic to show additional questions only when a client opts into specific services (for example, asking for preferred delivery contact details only when they enable automated toner shipments). Papersign eSignatures (papersign.com) let you turn the completed form into a legally binding consent agreement that clients can sign electronically, creating a clean audit trail linked to the original submission.

Once signed, integrate with Stepper (stepper.io) to automate your internal workflows: route the consent to your service provisioning team, update your CRM or PSA tool, provision the client's printers in your monitoring dashboard and schedule the first sustainability report—all without manual handoffs. This means faster onboarding, fewer admin errors and a more professional client experience from day one.

Who this form is for

This template is built for managed print services providers, IT services firms, office equipment dealers and facilities management companies that need to collect client consent for remote monitoring, predictive maintenance and automated fulfillment. It's equally useful for IT managers, procurement teams and office administrators evaluating or onboarding a new MPS partner and wanting to understand exactly what data will be shared.

Get started in minutes

Customize the consent options, add your company branding and logo, connect your CRM or project management tool and publish. You can embed the form on your client portal, send it via a branded link during onboarding or include it as part of a larger service agreement workflow. With Paperform's SOC 2 Type II compliance, data residency controls and role‑based permissions, you can confidently handle sensitive client data and scale across your entire customer base.

Make managed print onboarding faster, more transparent and fully compliant with Paperform.