IT Vendor Evaluation Form for SaaS Providers

Choosing the right SaaS provider is critical for your IT infrastructure. This IT Vendor Evaluation Form helps procurement teams, IT managers, and decision-makers systematically assess potential software vendors across the dimensions that matter most: security compliance, uptime guarantees, integration capabilities, and support responsiveness.

Built for IT departments and businesses that need a structured, repeatable vendor assessment process, this template eliminates the back-and-forth of vendor evaluations. Instead of scattered emails and spreadsheets, you get a single, professional form that captures detailed vendor information, security certifications, service level agreements, and technical capabilities in one place.

The form includes built-in rating scales for key performance indicators, making it easy to compare multiple vendors objectively. Whether you're evaluating CRM platforms, project management tools, or enterprise software, you'll have consistent criteria to guide your decision-making.

Paperform makes this process even smoother with conditional logic that adapts questions based on vendor responses, and native integrations that can automatically route evaluations to your procurement system or Slack channel. Need to get stakeholder sign-off on a vendor selection? Use Papersign to turn your evaluation into a formal approval document with secure eSignatures, maintaining a complete audit trail.

For teams managing multiple vendor assessments simultaneously, Stepper can automate your entire procurement workflow—triggering security reviews, scheduling stakeholder meetings, updating your vendor database, and notifying teams when a vendor passes or fails evaluation criteria.

This template is trusted by IT departments in software companies, financial services, healthcare organizations, and enterprises that take vendor security and reliability seriously. Start making smarter, faster SaaS procurement decisions today.