Irish Maternity Leave Notification Form

Streamline Irish Maternity Leave Notifications with Paperform

Managing maternity leave notifications in Ireland requires careful attention to statutory requirements, timelines, and employee entitlements. This Irish Maternity Leave Notification Form template helps HR teams, small businesses, and employers across Ireland handle maternity leave requests professionally while staying compliant with Irish employment law.

Built for Irish Employment Law Compliance

This form template is designed specifically for Irish businesses and includes all the essential information required under the Maternity Protection Act 1994 (as amended). Employees can submit their notification at least four weeks before their intended leave start date, provide medical certification details, and indicate their planned return date—all in one organised submission.

The built-in statutory entitlement calculator helps both employees and employers understand the exact leave entitlement (26 weeks basic maternity leave plus 16 weeks additional unpaid leave), ensuring clarity from the outset. This removes ambiguity and helps HR teams plan cover and workload distribution effectively.

Perfect for Irish SMBs and HR Teams

Whether you're a small business owner handling your first maternity leave notification, an HR manager in a growing company, or an agency supporting multiple Irish clients, this template gives you a professional, legally-sound starting point. The form captures:

• Employee details and contact information
• Expected due date and intended leave dates
• Statutory entitlement calculations
• Medical certification confirmation
• Return-to-work intentions
• Keeping-in-touch day preferences
• Annual leave considerations

Once submitted, you can use Stepper (stepper.io) to automatically route the notification to the right people, create calendar reminders for key dates (like when to pay maternity benefit, when to check in, or when the employee is due to return), and update your HR system or employee records without manual data entry.

eSignatures and Employer Obligations

After receiving the notification, you can use Papersign (papersign.com) to send confirmation letters, employer statements (required for Maternity Benefit claims), or updated contracts for signature—keeping the entire maternity leave process digitally linked and audit-ready.

The form also includes an employer obligations checklist, ensuring you don't miss critical steps like providing the employee with a written statement, calculating statutory entitlements correctly, maintaining pension contributions, and understanding annual leave accrual during maternity leave.

Trusted by Irish Businesses

Paperform is used by over 500,000 teams worldwide and is SOC2 Type II and GDPR compliant, making it a secure choice for handling sensitive employee data. This template is one of 30,000+ ready-to-use forms designed to help businesses work smarter, stay compliant, and deliver better experiences to their teams.

Get started today and transform how you handle maternity leave notifications in your Irish business.