Hybrid Work Commuter Equipment Storage Request Form

Streamline Your Hybrid Work Commute with Smart Storage Solutions

For hybrid workers who bike, run, or actively commute to the office, having secure, convenient storage space can make the difference between a great workday and a logistical headache. This Hybrid Work Commuter Equipment Storage Request Form template helps facilities teams manage storage allocations for bikes, gym bags, seasonal clothing, shower supplies, and other commuter essentials—all in one organized, professional form.

Why Hybrid Workers Need Dedicated Commuter Storage

The shift to hybrid work has created new challenges for workplace facilities management. Employees no longer have permanent desks with personal storage, yet they still need somewhere safe to store:

• Bikes and cycling equipment during the workday
• Gym bags and workout gear for lunchtime fitness routines
• Seasonal clothing like winter coats, rain gear, and spare shoes
• Shower supplies and toiletries for post-commute freshening up
• Safety equipment including helmets, lights, and locks

Without a clear request and allocation process, facilities teams face chaos: overcrowded bike racks, locker disputes, and security concerns. This template brings structure to commuter storage management while encouraging active, sustainable commuting habits.

What Makes This Template Essential for Hybrid Workplaces

This form template is designed specifically for facilities managers, workplace experience teams, and HR departments supporting hybrid work environments. It collects all the information needed to:

• Assess storage needs accurately by asking about specific equipment types and sizes
• Manage access control with badge requests and security protocols
• Track utilization patterns to optimize storage allocation across locations
• Support sustainability goals by making bike commuting and active transport easier
• Ensure compliance with safety and security policies

The form includes conditional logic that adapts questions based on storage type—so someone requesting bike storage sees different follow-up questions than someone requesting a locker for gym equipment. This keeps the form streamlined while gathering comprehensive details.

Perfect for Facilities Teams and HR Professionals

If you're a facilities manager overseeing multiple office locations, a workplace experience coordinator designing hybrid-friendly environments, or an HR professional supporting employee wellness initiatives, this template saves hours of back-and-forth emails. Instead of fielding informal requests via Slack or email, you can direct employees to one professional form that captures:

• Employee details and contact information
• Primary office location and expected usage frequency
• Specific storage requirements (bike parking, locker size, seasonal storage)
• Access scheduling and security badge requirements
• Acknowledgment of storage policies and liability terms

Automate Your Facilities Workflow with Stepper

Once you've collected storage requests through Paperform, you can connect this form to Stepper to automate your entire facilities management workflow:

• Route requests to the appropriate facilities team based on office location
• Check availability automatically by cross-referencing current storage allocations
• Send approval notifications to managers when high-demand storage is requested
• Create access badge requests in your security system when storage is approved
• Schedule follow-up reminders to confirm continued storage needs quarterly

With Stepper's AI-native workflow builder, you can turn each submission into a multi-step process that keeps your facilities team organized and responsive, without manual spreadsheet tracking.

Design That Matches Your Workplace Brand

Because Paperform gives you complete design control, you can make this storage request form feel like a natural extension of your employee portal or intranet. Customize fonts, colors, button styles, and backgrounds to match your company brand. Embed the form directly into your facilities hub, or share it as a standalone link for easy access from anywhere.

The form's professional, user-friendly layout makes it easy for employees to submit requests in under two minutes—reducing friction and encouraging more sustainable commuting choices.

Who Benefits from This Template

This form template is ideal for:

• Facilities managers at companies with hybrid work policies and active commuter populations
• Workplace experience teams designing office environments that support employee wellness
• HR and benefits coordinators promoting sustainable commuting and wellness programs
• Office managers at tech companies, consulting firms, creative agencies, and professional services firms
• Real estate and property teams managing multi-tenant buildings with shared amenities

Whether you're managing a single office or coordinating storage across multiple locations, this template provides the structure you need to handle commuter equipment requests efficiently and fairly.

Get Started in Minutes

With Paperform's 30,000+ designer form templates and SOC 2 Type II compliance, you can trust your storage request process is both professional and secure. Start with this template, customize it to match your specific office locations and storage types, then watch as your facilities team gains hours back from administrative tasks.

For hybrid workplaces committed to employee experience, sustainability, and wellness, having an organized commuter storage request system isn't optional—it's essential infrastructure. This template gives you everything you need to get it right from day one.