Home Office Technology Setup Request Form

Setting up a productive home office starts with the right technology. Whether you're onboarding new remote employees or supporting existing team members transitioning to hybrid work, having a streamlined process for IT equipment requests is essential for keeping your distributed team productive and comfortable.

Why Use a Home Office Technology Setup Request Form?

For IT departments managing remote and hybrid workforces, coordinating equipment requests through email threads and spreadsheets quickly becomes chaotic. A dedicated home office setup request form centralizes all hardware, software, and ergonomic accessory requests in one place, ensuring nothing falls through the cracks during the onboarding process.

This template helps your IT team gather complete information upfront—including hardware preferences, monitor specifications, software requirements, and delivery addresses—eliminating the back-and-forth that delays new hires from getting started. With conditional logic built in, the form adapts based on employee role, operating system preference, and specific accessibility needs.

Perfect for IT Teams, HR Departments, and Operations Managers

This home office technology setup form is ideal for:

• IT departments processing equipment requests for new remote hires
• HR and People Operations teams coordinating onboarding for distributed employees
• Office managers handling home office stipends and reimbursement programs
• Facilities teams managing equipment inventory and delivery logistics
• Finance teams tracking technology budgets and approval workflows

Whether you're a startup scaling your remote team or an established company embracing flexible work, this form template streamlines the entire equipment provisioning process from request to delivery.

What This Template Includes

This Paperform template captures everything your IT team needs to provision a complete home office setup:

• Employee information and department details
• Hardware preferences including laptop type, operating system, and specifications
• Monitor and display requirements with size and configuration options
• Peripheral devices like keyboards, mice, webcams, and headsets
• Software and application requirements specific to role and department
• Ergonomic accessories including standing desks, chairs, and laptop stands
• Connectivity needs such as adapters, docking stations, and ethernet cables
• Delivery address and shipping preferences
• Special requests and accessibility accommodations

The form uses conditional logic to show relevant options based on role, platform choice, and specific needs—keeping the experience streamlined while gathering comprehensive details.

Automate Your IT Workflow with Stepper

Once an employee submits their home office setup request, Paperform integrates seamlessly with Stepper to automate your entire provisioning workflow:

• Route requests to the appropriate IT team member based on equipment type or department
• Send automated approval requests to managers for higher-cost items
• Update your inventory management system when equipment is allocated
• Create tickets in your helpdesk software for each component of the setup
• Send shipping notifications and tracking information to employees
• Schedule follow-up emails to ensure equipment arrives and works properly
• Log all equipment assignments in your asset management database

With Stepper's AI-native workflow builder, you can connect Paperform to your existing IT tools—ServiceNow, Jira Service Management, Freshservice, or any custom system—without writing a single line of code.

Enhance Security and Compliance

For organizations with security and compliance requirements, collecting detailed equipment information through a standardized form creates an important audit trail. You'll know exactly what hardware and software each employee is using, when it was provisioned, and where it was shipped—critical for asset tracking, security policies, and compliance reporting.

This template also helps you maintain consistent standards across your remote workforce, ensuring everyone has the tools they need to meet security requirements, whether that's encrypted drives, VPN-ready hardware, or specific operating system versions.

Brand It, Customize It, Scale It

Paperform's document-style editor makes it easy to adapt this template to match your company's brand and specific IT policies. Add your logo, adjust the color scheme to match your employee portal, and customize equipment options to reflect your approved vendor list and budget tiers.

As your remote team grows, this form scales effortlessly—whether you're onboarding five employees or fifty. Paperform's robust infrastructure handles high submission volumes while maintaining fast performance and reliable delivery of notifications to your IT team.

Trusted by Remote-First Companies Worldwide

Over 500,000 teams trust Paperform to handle their critical business workflows, and our SOC 2 Type II compliance and enterprise-grade security features mean you can confidently collect employee information and manage equipment requests. With native integrations to the tools your IT team already uses—Slack for notifications, Google Sheets or Airtable for tracking, and Stepper for advanced automation—you'll have a complete solution that works with your existing stack.

Start streamlining your home office technology setup process today with this ready-to-use Paperform template. Your IT team will appreciate the clarity, your new hires will love the smooth onboarding experience, and you'll have complete visibility into every equipment request from submission to delivery.