Home Office Flooring & Mat Reimbursement Request

Protect Your Home Office Floors While Working Remotely

As remote and hybrid work becomes the norm, your home office needs the right foundation—literally. This Home Office Flooring & Mat Reimbursement Request form template helps HR teams and remote employees streamline the approval and reimbursement process for essential floor protection equipment, from chair mats and anti-fatigue standing mats to carpet protectors and hardwood floor solutions.

Why Floor Protection Matters for Remote Workers

Whether you're sitting at a desk all day or using a standing desk setup, the right flooring protection serves multiple purposes:

• Protects your investment: Chair mats prevent costly damage to hardwood, laminate, carpet and tile from rolling office chairs
• Improves ergonomics: Anti-fatigue mats reduce strain on legs, feet and back during standing work sessions
• Enhances mobility: Smooth chair mats allow easier movement and reduce physical strain from pushing against carpet
• Maintains professionalism: Clean, protected floors keep your home office looking sharp for video calls
• Prevents accidents: Spill-proof and non-slip options reduce the risk of slips and falls

For companies supporting remote workforces, offering flooring and mat reimbursement shows you care about employee comfort, productivity and the long-term sustainability of their home office setup.

Built for HR Teams, Remote Workers and Hybrid Workplaces

This Paperform template is designed for HR managers, operations teams and remote employees who need a clear, organized way to request and approve home office flooring reimbursements. The form collects all the essential details—floor type, mat specifications, pricing, receipts and justification—so approvers have everything they need to make fast, informed decisions.

Key features include:

• Floor type assessment to recommend the right protection (hardwood, carpet, tile, laminate, concrete)
• Equipment type selection including chair mats, standing desk mats, combination setups and accessories
• Detailed specifications for size, material, thickness and special features like beveled edges or spill-proof coatings
• Budget and pricing tracking with file upload for quotes and receipts
• Conditional logic that shows relevant questions based on floor type and mat choice
• Approval workflow integration ready to connect with Stepper for multi-step approvals and notifications

How This Template Helps Remote Work Programs Succeed

Companies using Paperform for home office reimbursement see faster approval cycles, better documentation and happier remote employees. Instead of chasing email threads and digging through receipts, everything lives in one organized submission with a clear audit trail.

Once a request is submitted, you can use Stepper (stepper.io) to automatically route the request to the right manager, send approval notifications, update your HRIS or expense management system, and trigger reimbursement processing—all without manual work. If you need a formal agreement or acknowledgment signed, Papersign (papersign.com) can turn the submission into a reimbursement agreement with a clean eSignature flow.

Flexible, On-Brand and Easy to Customize

This template comes ready to use, but Paperform's doc-style editor makes it simple to customize every detail. Add your company logo, adjust reimbursement limits, include your specific vendor preferences or safety requirements, and match your brand colors and fonts. You can embed the form on your intranet, share it via Slack or email, or host it on a custom domain.

Because it's built on Paperform, this form also includes:

• Conditional logic to simplify the experience and only show relevant questions
• File uploads for receipts, photos and product spec sheets
• Calculations to auto-total costs and flag budget limits
• Integrations with Slack, Google Sheets, HubSpot, BambooHR and more
• SOC 2 Type II compliance and data security for sensitive employee information

Perfect for HR, Operations and People Teams

Whether you're managing a fully remote team, a hybrid workforce or a distributed organization, this template fits seamlessly into your home office stipend or equipment reimbursement program. It works for:

• HR and People Ops teams processing employee reimbursement requests
• Finance teams tracking remote work expenses and budgets
• IT and Operations teams coordinating home office setups
• Employees requesting ergonomic and workspace improvements

The friendly, straightforward tone keeps the process approachable while maintaining the professionalism your team expects. With Paperform's automation and workflow capabilities, you can scale your remote work program without adding administrative burden.

Get Started in Minutes

This template is part of Paperform's library of 30,000+ professionally designed forms, trusted by over 500,000 teams worldwide. Start with this ready-made reimbursement form, customize it to match your company's policies, and connect it to your existing tools—all without writing a single line of code.

Give your remote employees the support they need to build comfortable, productive home offices while keeping your reimbursement process efficient, transparent and easy to manage.