Holiday Overtime Authorization Form

The holiday season brings peak demand for many businesses, requiring careful management of overtime work during Christmas, New Year's, and other winter events. This Holiday Overtime Authorization Form template provides HR managers, operations teams, and department heads with a professional solution for requesting and approving overtime hours during the busiest time of year.

Built for small and medium businesses across retail, hospitality, healthcare, logistics, and professional services, this template captures all essential information in one organized workflow: employee identification, estimated overtime hours, project justification, budget allocation, and a clear approval chain. The structured format ensures compliance with labor regulations while keeping accurate records for payroll processing.

Paperform makes this process seamless with conditional logic that adapts the approval chain based on overtime hours and department selections. No more chasing down signatures or tracking paper forms—submissions flow directly into your HR systems via integrations with tools like Google Sheets, Airtable, Slack, or your HRIS platform.

For businesses that need multi-step approvals, Stepper (stepper.io) can automate the entire routing process: send the request to the direct manager first, then escalate to department heads or finance for budget approval, and finally notify payroll once fully authorized. This keeps everyone in the loop without manual follow-ups.

Whether you're managing seasonal retail rushes, healthcare holiday coverage, or year-end project deadlines, this template ensures overtime authorization is documented, approved, and processed efficiently—so your team can focus on delivering exceptional service during the most critical time of the year.