Healthcare Staffing Inquiry Form

Streamline Your Healthcare Staffing Requests with Paperform

Finding qualified healthcare professionals quickly is critical for maintaining quality patient care. Whether you're a hospital administrator, nursing home director, or clinic manager facing staffing shortages, this Healthcare Staffing Inquiry Form helps you clearly communicate your needs to staffing agencies and receive accurate quotes faster.

Built for Healthcare Facilities and Staffing Agencies

This form template is specifically designed for healthcare organizations seeking temporary, contract, or permanent staff placements. It captures all the essential information staffing agencies need to match you with qualified candidates—from position types and shift requirements to credentialing timelines and budget expectations.

By standardizing your inquiry process, you reduce back-and-forth emails, ensure nothing is missed, and help agencies provide more accurate matches and competitive rates from the start.

What Makes This Form Essential

Healthcare staffing has unique requirements that generic inquiry forms don't address. This template includes:

• Position-specific questions for nurses, allied health professionals, physicians, and support staff
• Shift and scheduling details to match candidates with your facility's needs
• Volume and duration fields so agencies understand the scope of your request
• Credentialing and compliance timelines to set realistic expectations
• Budget and bill rate information for transparent pricing discussions

The form can be embedded on your website, shared via email, or sent directly to multiple staffing partners simultaneously, making it easier to compare responses and make informed hiring decisions.

Automate Your Staffing Workflow with Stepper

Once you receive an inquiry submission, you can use Stepper to automatically route urgent requests to priority vendors, create tracking records in your ATS or spreadsheet, send confirmation emails with next steps, and even trigger follow-up reminders if you haven't received quotes within a specified timeframe.

This automation means your HR team spends less time managing logistics and more time evaluating candidates and maintaining relationships with your best staffing partners.

Professional, Compliant, and Easy to Customize

Built on Paperform's flexible platform, this form maintains a professional appearance while remaining easy to adapt to your facility's specific needs. Add your branding, adjust questions based on your most common staffing scenarios, and use conditional logic to show relevant follow-up questions based on position type or urgency level.

With over 500,000 teams trusting Paperform and SOC 2 Type II compliance built in, you can confidently collect sensitive staffing information while maintaining the security standards your healthcare organization requires.

Get started with this template today and turn staffing inquiries into a streamlined process that connects you with qualified healthcare professionals faster.