GDPR Data Transfer Impact Assessment for US Vendors (Post-Schrems II)

Transferring personal data to the United States has become more complex since the Schrems II ruling invalidated the EU-US Privacy Shield framework. Organisations subject to GDPR now need to conduct thorough Transfer Impact Assessments (TIAs) before sharing EU personal data with US vendors, especially when relying on Standard Contractual Clauses (SCCs) or other transfer mechanisms.

This GDPR Data Transfer Impact Assessment template helps legal teams, data protection officers and compliance professionals systematically evaluate the risks associated with transferring personal data to US service providers. It guides you through documenting supplementary measures, assessing vendor security practices, evaluating government access risks, and creating an audit trail that demonstrates GDPR Article 46 compliance.

Why this template matters for EU organisations

Following the Court of Justice of the European Union's Schrems II decision, simply signing SCCs is no longer sufficient. Your organisation must assess whether the laws of the destination country (particularly US surveillance laws like FISA 702 and EO 12333) could undermine the effectiveness of those contractual safeguards. This assessment needs to be documented, repeatable and defensible in the event of a supervisory authority audit.

This template structures your TIA process to capture essential information about the vendor, the nature of data being transferred, the legal basis for transfer, technical and organisational supplementary measures, and risk mitigation strategies. It's particularly valuable for organisations working with SaaS platforms, cloud providers, marketing tools, CRM systems and other US-based technology vendors where personal data processing is unavoidable.

Built for legal and compliance workflows

Whether you're a multinational enterprise managing dozens of vendor relationships or a mid-sized business expanding into US technology partnerships, this form provides a standardised framework for documenting your due diligence. The conditional logic adapts based on risk levels, data sensitivity and transfer mechanisms you select, ensuring you capture the right level of detail for each vendor assessment.

Once submitted, responses can feed directly into your compliance documentation, trigger approval workflows via Stepper, or generate reports for your Data Protection Officer and legal counsel. You can also integrate submissions with tools like Airtable, Notion or Google Sheets to maintain a central register of international data transfers—a requirement under GDPR Article 30.

For organisations managing ongoing vendor assessments, Papersign can turn approved TIAs into formal data processing agreements or addendums that require vendor sign-off, creating a complete chain of documented consent and contractual safeguards.

Professional compliance, accessible to non-specialists

Paperform makes it simple to deploy this assessment across procurement, legal and IT teams without requiring deep technical knowledge. The form's clean, professional layout and guided questions ensure consistent, high-quality documentation every time, while built-in calculation and conditional logic handle complexity behind the scenes.

Trusted by compliance-conscious organisations across the EU, Paperform is SOC 2 Type II certified and GDPR compliant, giving you confidence that your assessment process meets the same data protection standards you're evaluating in your vendors.

Get started with this template to bring structure, speed and audit-readiness to your post-Schrems II vendor due diligence.