Farmers Market Vendor Night Attendance Form

Planning a farmers market vendor night is about creating community connections, celebrating local food and artisans, and bringing people together for an evening of discovery. This Farmers Market Vendor Night Attendance Form helps you track RSVPs, understand which product samplings your attendees are most excited about, gather preferences for chef demonstrations, and coordinate live music stage locations—all in one organised, easy-to-use form.

Whether you're a farmers market manager, community event coordinator, or local food hub organiser, this template takes the hassle out of attendance tracking. You'll know exactly who's coming, what they're interested in sampling, which cooking demos they want to see, and where they'd like to enjoy live music throughout the evening.

With Paperform, you can customise this template to match your market's brand, embed it on your website or share it via email and social media, and watch responses flow into your dashboard in real time. Use conditional logic to show different questions based on dietary preferences, sync submissions straight into your CRM or Google Sheets, and send personalised confirmation emails with event details and what to expect.

Need to take your event coordination further? Connect this form to Stepper (stepper.io) to automatically trigger follow-up workflows—send reminder emails as the event approaches, notify vendors of expected attendance numbers, or update your event planning tools with guest counts and preferences. You can even use Papersign (papersign.com) if you need vendors to sign participation agreements or liability waivers before the event.

This template is perfect for farmers markets, community food events, farm-to-table gatherings, artisan markets, and local food festivals. It's designed to be warm, welcoming, and easy for community members of all ages to complete—keeping the focus on connection, great food, and supporting local vendors.