Escape Room Actor Preparation Checklist

Ensure Every Performance is Ready to Impress

Running a successful escape room experience depends on more than just clever puzzles—your actors are the heart of the immersion. This Escape Room Actor Preparation Checklist helps your team confirm they're camera-ready, script-sharp, and safety-prepared before every shift.

Whether you're managing a single room or a multi-experience venue, this template walks actors through essential preparation steps: costume and makeup checks, prop verification, script and timing cue review, emergency protocol familiarization, and technical equipment tests. It's designed to catch issues before guests arrive, reducing last-minute scrambles and ensuring every group gets the polished, thrilling experience they paid for.

Built for entertainment venues that care about consistency

This checklist is perfect for:

• Escape room facilities with live actors or game masters who perform character roles
• Immersive theater experiences that blend performance with interactive gameplay
• Haunted attractions where timing, character work, and safety protocols are critical
• Entertainment venue managers who need visibility into pre-shift readiness across multiple rooms or shifts

The form covers everything from physical costume condition to emergency exit familiarity, helping you standardize preparation across new hires and veterans alike. Use conditional logic to tailor sections based on room assignment or role type, and track completion via timestamp to confirm every actor checked in properly.

Automate handoffs and incident tracking with Stepper

Connect this checklist to Stepper to automatically notify managers when actors flag costume damage, missing props, or technical issues that need urgent attention before showtime. You can also route completed checklists into your shift logs, trigger maintenance requests for reported issues, and keep a clean audit trail for compliance and training purposes.

Integrate with your venue operations stack

Paperform plays nicely with the tools entertainment venues already use. Send checklist data to Google Sheets or Airtable for shift reporting, ping Slack when an actor reports an issue, update Notion or project management tools with flagged items, and sync scheduling data from tools like When I Work or Deputy. Everything stays connected without juggling multiple platforms.

Why Paperform for entertainment checklists?

With Paperform, you get more than a static form—you get a mobile-friendly, on-brand tool your actors can complete in under five minutes on their phones. Customize the theme to match your venue's branding, add your logo, and use conditional fields to show only relevant sections based on room assignment or role. Plus, with SOC 2 Type II compliance and robust security, your operational data stays protected.

Trusted by entertainment venues, event companies, and hospitality businesses worldwide, Paperform helps teams run smoother shifts and deliver experiences guests rave about. Start with this template and customize it to fit your unique rooms, characters, and protocols.