Ergonomic Keyboard & Mouse Upgrade Request Form

Prevent RSI and Boost Comfort with Ergonomic Keyboard & Mouse Upgrades

Working remotely shouldn't mean compromising on workplace health and safety. Repetitive strain injuries (RSI), carpal tunnel syndrome, and other musculoskeletal issues are serious concerns for remote employees who spend hours each day typing and navigating screens. This Ergonomic Keyboard & Mouse Upgrade Request Form template helps your HR and operations teams streamline equipment requests while demonstrating your commitment to employee wellbeing.

Why ergonomic input devices matter for remote teams

Remote workers often spend 6-8 hours daily using keyboards and mice, often with equipment that wasn't designed for intensive professional use. Standard peripherals can contribute to wrist pain, finger strain, shoulder tension, and long-term repetitive strain injuries. Providing employees with ergonomic alternatives—split keyboards, vertical mice, trackpads, mechanical switches suited to their typing style—can significantly reduce discomfort, prevent injury, and improve productivity.

For organizations managing distributed teams, having a clear process for ergonomic equipment requests ensures consistency, budget control, and demonstrates duty of care. This form captures everything you need to evaluate requests: current symptoms or concerns, device preferences, accessibility needs, and whether wireless connectivity is required for their home office setup.

How Paperform makes equipment requests effortless

Built for HR teams, IT departments, and operations managers at SMBs with remote or hybrid workforces, this template turns a potentially messy email chain into a structured, trackable workflow. Employees can quickly submit their requests with context about their needs, and approvers get all the information in one place to make informed decisions.

Paperform's conditional logic means the form adapts based on responses—if someone indicates they're experiencing pain or discomfort, additional fields appear to gather relevant details. If they select mechanical keyboards, the form shows switch type options. This keeps the experience streamlined while capturing the nuance you need for proper equipment selection.

Customization is straightforward: adjust the equipment options to match your company's preferred vendors or budget tiers, add your branding with logos and colors, and embed the form directly into your intranet, Slack workspace, or employee portal. Since Paperform works like editing a document, your HR team can update options and policies without waiting on IT support.

Automate approvals and fulfillment with Stepper

Once an employee submits their ergonomic equipment request, Stepper (stepper.io) can automate what happens next. Route requests to different approvers based on cost thresholds, notify your procurement team when items are approved, create purchase orders in your accounting system, update inventory trackers, and send confirmation emails to employees with expected delivery timelines.

Stepper's AI-native workflows mean you can describe your approval process in plain language—"If the total cost is under $200, auto-approve and notify procurement; if over $200, route to the department head for approval first"—and Stepper builds the automation for you. Every request stays connected to the original form submission, giving you a complete audit trail for compliance and budgeting.

Built for growing, remote-first organizations

Whether you're a 20-person startup going fully remote or a 500-person company transitioning to hybrid work, ergonomic equipment requests are part of modern workplace operations. This template works for:

• HR and People Operations teams managing employee wellbeing and accommodation requests
• IT and Operations departments coordinating remote office equipment provisioning
• Finance teams tracking home office reimbursements and capital expenditure
• Health & Safety officers demonstrating compliance with workplace safety obligations

Paperform is SOC 2 Type II compliant, meaning sensitive employee health information and accommodation requests are handled securely. Role-based permissions let you control who can view submitted requests, and all data can be exported or synced to your HRIS, project management tools, or procurement systems via native integrations or Stepper workflows.

Get started in minutes

This template is ready to use immediately—just customize the equipment options to match your policies, add any internal approval fields you need, and publish. Employees get a fast, respectful way to request the tools they need to work comfortably, and your team gets structured data that makes purchasing, budgeting, and compliance straightforward.

Trusted by over 500,000 teams worldwide, Paperform combines the simplicity of a form builder with the power of payments, automation, and workflow tools—so you can support your remote workforce without adding complexity to your operations.

Start supporting healthier, happier remote work today with Paperform's Ergonomic Keyboard & Mouse Upgrade Request Form.