Employee Exit Interview Recording Consent Form

Streamline Exit Interviews with Proper Recording Consent

Exit interviews are one of the most valuable sources of honest feedback for HR teams—but capturing that feedback accurately while respecting employee privacy requires proper documentation. This Employee Exit Interview Recording Consent Form gives HR professionals a clear, compliant way to request permission to record exit conversations, whether they're happening in person, over video call, or by phone.

Why recording consent matters for exit interviews

Recording exit interviews allows HR teams to review conversations in detail, identify patterns across multiple departures, and share anonymized insights with leadership without relying on incomplete notes. But recording workplace conversations without explicit consent can create legal risk and damage trust during an already sensitive transition.

This template handles consent professionally and transparently, explaining why the recording is being made, how it will be stored, who will have access, and when it will be deleted. It also includes fields to capture key departure details and feedback themes, creating a complete exit interview record in one place.

Built for HR teams and people operations

Whether you're an HR manager at a growing startup, a people operations lead at a mid-sized company, or part of a talent team managing dozens of exits each quarter, this form gives you a structured, repeatable process for exit interview consent and documentation. It works for remote teams, hybrid workplaces, and traditional office environments.

The form captures:

• Recording consent with clear terms: Employees confirm they understand the recording, its purpose, storage, access, and retention period
• Exit interview context: Departure date, reason for leaving, role details, and manager information
• Improvement insights: Feedback on culture, management, workload, growth opportunities, and overall experience
• Confidential analysis fields: Space for HR to note themes, risks, and follow-up actions after the interview

Paperform's conditional logic means you can tailor follow-up questions based on responses—for example, asking different questions if someone is leaving for a new role versus retiring or being laid off.

Secure, compliant, and ready to integrate

Exit interview data is sensitive. This form template is built on Paperform, a SOC 2 Type II compliant platform trusted by HR teams worldwide. You can embed the form in your HRIS, send it via private link, or trigger it automatically as part of your offboarding workflow using Stepper to connect with tools like BambooHR, Workday, Slack, or Google Workspace.

Once submitted, responses are stored securely and can be exported, analyzed using Paperform's AI Insights, or pushed to your HR system for long-term record-keeping and trend analysis. You control who on your team has access, and you can set up automated email confirmations to give departing employees a copy of their consent for their records.

This template helps HR and people operations teams maintain compliance, capture richer exit interview insights, and build a culture of continuous improvement—one honest conversation at a time.