Dutch Fixed-Term Contract Renewal Justification Form

Managing fixed-term employment contracts in the Netherlands requires careful attention to Dutch labour law requirements. Under the Work and Security Act (Wet werk en zekerheid), employers must document objective grounds when renewing fixed-term contracts and track cumulative durations to ensure compliance with the maximum three-year rule and three-contract limit.

This Dutch fixed-term contract renewal justification form helps HR departments, legal teams and employment agencies navigate these complex requirements with confidence. The template guides you through capturing all necessary information—from employee and employer details to specific objective grounds that justify the renewal under Dutch law.

Built for Dutch employment compliance

The form is designed specifically for Netherlands-based employers and includes fields for KVK numbers, BSN references, and Dutch-language regulatory requirements. It helps you track previous contract periods, calculate cumulative employment duration, and document the objective grounds required by law—whether that's temporary replacement, project-based work, seasonal fluctuations or other recognised justifications.

Streamline renewals with Paperform

Using Paperform's conditional logic, the form automatically adjusts based on your responses, showing relevant fields for different objective grounds and warning you when approaching statutory limits. The doc-style editor lets you maintain your organisation's branding while ensuring legal compliance, and you can embed the form directly into your HR portal or intranet.

Connect to your workflow with Stepper

For organisations managing multiple contracts, connect this form to Stepper to automate your renewal workflow. Automatically route completed justifications to legal review, update your HR system, trigger contract generation, and create calendar reminders for the next review date—all without manual handoffs.

Whether you're an HR manager in a growing Dutch company, a legal professional ensuring compliance, or an agency managing contracts for multiple clients, this template provides the structure and documentation you need to handle fixed-term contract renewals correctly under Dutch law.