Craft Brewery Taproom Staff Merchandise Order Form

Equip Your Brewery Team with the Perfect Branded Merchandise

Running a craft brewery taproom means your staff are the face of your brand—every shift, every pour, every customer interaction. Whether they're sporting your logo on the floor or representing your signature brews, having a smooth process for ordering staff merchandise and uniforms is essential.

This Craft Brewery Taproom Staff Merchandise Order Form template helps breweries of all sizes manage apparel orders, uniform distribution, and personalized merchandise requests without the hassle of spreadsheets, group chats, or lost email threads.

Why craft breweries need a dedicated merchandise order form

If you're managing a taproom, you know the drill: new hires need uniforms, veteran staff want to rep their favorite signature beer, seasonal staff need gear fast, and everyone has different size requirements. Add in the complexity of tracking employee purchases versus uniform allocations, and suddenly merchandise management becomes a logistical headache.

This template solves that by:

• Centralizing all merchandise requests in one place, so you can review, approve, and fulfill orders efficiently
• Capturing personalization details like signature beer names for custom apparel
• Distinguishing between employee purchases and uniform issues, making accounting and inventory tracking seamless
• Collecting shift coverage dates to ensure staff have their gear when they need it
• Streamlining size selection with clear dropdowns for consistent ordering

Whether you're a small neighborhood brewpub or a production brewery with a bustling taproom, this form adapts to your workflow and keeps your team looking sharp and feeling proud to represent your brand.

What makes Paperform perfect for brewery merchandise management

Paperform is built for small and medium businesses that need flexible, on-brand forms that actually work with their day-to-day operations. Instead of wrestling with rigid survey tools or clunky internal portals, you get a doc-style editor that lets you type, format, and customize your merchandise order form to match your brewery's vibe—whether that's rustic and traditional or bold and modern.

Here's how Paperform helps craft breweries:

• On-brand design: Match your form to your brewery's aesthetic with custom fonts, colors, background images, and your logo front and center
• Conditional logic: Show different merchandise options or pricing based on whether staff are requesting a uniform issue or making an employee purchase
• Product fields with pricing: If you're charging employees for extra merchandise, add product fields to calculate totals automatically and collect payment via Stripe, PayPal, or Square
• Automated workflows with Stepper: Connect your form to Stepper to automatically notify your operations manager, update inventory in Airtable or Google Sheets, and trigger approval workflows based on order type
• Mobile-friendly: Your taproom staff can submit requests from their phones between shifts, making it easy to order on the go

Streamline approvals and fulfillment with automation

Once a staff member submits a merchandise order, you don't want it sitting in an inbox waiting for action. With Paperform's native integrations and Stepper workflows, you can:

• Route orders for approval based on position type or order value
• Sync orders to your inventory system so you know what's in stock and what needs reordering
• Send confirmation emails with order details and estimated fulfillment dates
• Trigger Slack or email notifications to your operations or retail manager when new orders come in
• Track uniform allocations and employee purchases separately for clean accounting and budgeting

This means less manual admin work for your team and faster turnaround times for your staff—so they can focus on pouring great beer and delivering excellent customer experiences.

Built for hospitality and small business operations

Craft breweries operate in a fast-paced, people-first environment where tools need to be simple, flexible, and reliable. Paperform is trusted by hospitality businesses, retailers, and SMBs worldwide because it combines professional functionality with ease of use—no coding, no IT support, and no steep learning curve.

You can set up your brewery merchandise order form in minutes, customize it to your exact needs, and start collecting orders immediately. And as your brewery grows—whether you're adding a second location, expanding your team, or launching a new merchandise line—your form scales with you.

Secure, compliant, and ready for teams

Paperform is SOC 2 Type II compliant and GDPR-ready, giving you peace of mind that your staff data and order information are handled securely. With roles and permissions, you can control who has access to order data and ensure sensitive details (like employee purchase records) stay private.

Get started with this template

This form template includes everything you need to start managing brewery staff merchandise orders professionally:

• Staff contact and position information
• Uniform issue vs. employee purchase selection
• Merchandise type and size options
• Signature beer name personalization
• Shift coverage date tracking
• Custom success messaging and automated confirmations

Whether you're outfitting a brand-new team or streamlining an existing process, this template gives you a solid foundation you can tweak and expand as your brewery's needs evolve.

Ready to bring order to your taproom apparel management? Customize this template in Paperform and get your team geared up the right way—efficiently, on-brand, and with zero hassle.