Corporate Stationery Order Form

Streamline Your Corporate Stationery Orders with Paperform

Managing corporate stationery orders doesn't have to be a hassle of email chains, forgotten requests, and out-of-stock business cards. This Corporate Stationery Order Form template gives your team a single, professional place to request personalized business cards, letterheads, envelopes, and other branded materials—with built-in quantity controls, approval workflows, and reorder reminders that keep everyone supplied without the administrative overhead.

Why SMBs and growing companies need better stationery ordering

Whether you're managing a 10-person startup or a 500-person enterprise, corporate stationery is one of those "small but essential" touchpoints that reflect your brand every single day. But most companies handle stationery orders through ad-hoc emails, spreadsheets, or by asking someone in operations to "just figure it out." That approach breaks down fast when:

• New hires need business cards on day one, but requests get lost in someone's inbox
• Marketing updates brand guidelines and half the team is still handing out old materials
• Finance needs visibility into stationery spend across departments
• Remote and hybrid teams can't easily request supplies to be shipped to home offices

This template solves those pain points by centralizing stationery requests in a clean, on-brand form that captures exactly what's needed, routes orders to the right approver, and keeps a record of every order for budgeting and reordering.

What's included in this template

The form walks employees through a simple, guided process:

1. Employee information capture – Name, department, title, and contact details so every order is properly attributed
2. Stationery type selection – Choose from business cards, letterheads, envelopes, notepads, folders, and other common branded materials
3. Personalization fields – Conditional fields appear based on what's selected, capturing exactly what should be printed (name, title, contact info, special requests)
4. Quantity controls – Set min/max limits per item type to keep costs predictable and prevent over-ordering
5. Delivery preferences – Ship to office, home, or another location with address validation
6. Cost center or department codes – Optional fields for companies that track spending by team
7. Approval workflows – Use conditional logic to route high-quantity or high-cost orders for manager approval
8. Reorder reminders – Collect data on current stock levels and set up follow-up emails when it's time to reorder

Every submission is timestamped, recorded, and can trigger the next step in your fulfillment process—whether that's an email to your print vendor, a Slack ping to facilities, or a full workflow in Stepper that updates your inventory tracker and sends the order to your supplier.

Perfect for operations managers, HR teams, and office admins

This template is designed for the people who keep the wheels turning:

• Office managers who need to consolidate stationery requests and manage vendor relationships
• HR and people ops teams who onboard new hires and want to ensure they have branded materials from day one
• Facilities and workplace teams managing office supplies across multiple locations
• Marketing and brand teams who want to enforce brand consistency and track stationery usage
• Finance and procurement teams who need visibility into spending and approval processes

Instead of chasing down incomplete requests or manually updating spreadsheets, you get a single source of truth for every stationery order—with all the context you need to fulfill it quickly and correctly.

How Paperform makes stationery ordering seamless

Unlike basic survey tools or generic request forms, Paperform is built for operational workflows that SMBs run every day. With this template, you get:

• Conditional logic that shows or hides fields based on what's being ordered (e.g., business card personalization only appears when "Business Cards" is selected)
• Quantity limits and validation to prevent accidental bulk orders or stock hoarding
• Automated emails confirming the order, notifying approvers, and reminding employees when it's time to reorder
• Native integrations with Google Sheets, Airtable, Slack, and more to log orders and trigger fulfillment
• Stepper workflows to automate the entire approval-to-fulfillment pipeline: route to manager, wait for approval, notify vendor, update inventory, send tracking info—all without touching code

You can also embed this form in your intranet or employee portal, so it's always available when someone needs it, or send it as a direct link in onboarding emails and internal newsletters.

Add Stepper for end-to-end automation

Once the form is submitted, Stepper (stepper.io) can take over the heavy lifting. Set up workflows that:

• Route orders for approval based on quantity or cost thresholds
• Update your inventory system or procurement tracker when an order is placed
• Send order details to your print vendor via email, API, or integration
• Notify the requester when their order ships, with tracking info included
• Schedule follow-up reminders 90 days later to check if they need a refill

Stepper's AI-native workflow builder lets you describe what should happen ("If quantity is over 250, send to manager for approval, otherwise send straight to vendor") and builds the automation for you—no spreadsheets, no code, no friction.

Professional, on-brand, and easy to customize

Like all Paperform templates, this form works like editing a document. You can adjust every field, add your logo, change fonts and colors to match your brand, and even embed images or videos to clarify what each stationery type looks like. The form can live on your own domain, sit inside your website, or be shared as a standalone link—whatever fits your workflow.

And because Paperform is SOC 2 Type II compliant with robust security and access controls, you can trust it with internal employee data and procurement workflows, even as your company scales.

Get started in minutes

Whether you're a 15-person startup tired of Slack messages asking "Where do I order business cards?" or a 300-person company looking to centralize and automate stationery procurement, this template gives you a professional, scalable solution you can launch today. Customize the fields, connect your tools, and start tracking every stationery order with full visibility and zero chaos.

Paperform is trusted by over 500,000 teams worldwide for forms and workflows that just work. No code. No complexity. Just clean, reliable automation for the everyday tasks that keep your business running.