Corporate Campus Missing Employee Welfare Check Form

Streamline Employee Welfare Checks with a Professional Digital Form

When an employee fails to report to work or respond to communications, corporate HR and security teams need a fast, organized way to document concerns and coordinate welfare checks. This Corporate Campus Missing Employee Welfare Check Form provides a structured process for gathering critical information—from badge scan history and calendar appointments to emergency contacts and last known locations—ensuring nothing falls through the cracks during a time-sensitive situation.

Built for Corporate HR, Security, and Facilities Teams

This form template is designed specifically for mid-to-large organizations with corporate campuses, security operations, or distributed facilities. Whether you're an HR manager, security supervisor, or facilities coordinator, this form helps you:

• Document concerns systematically with date/time stamps, reporting person details, and specific observations
• Collect essential employee information including badge number, department, direct manager, and emergency contacts
• Track last known activity such as badge scans, calendar appointments, office locations, and vehicle information
• Coordinate response protocols by gathering information needed for security checks, manager outreach, and emergency contact procedures
• Maintain compliance with workplace safety regulations and duty of care obligations

Why Paperform for Employee Welfare Checks?

Paperform's flexible form builder makes it easy to create professional, on-brand forms that work seamlessly within your existing HR and security workflows. Instead of scattered emails, phone calls, and paper trails, you get:

• Instant notifications to HR, security, and management teams the moment a welfare check is submitted
• Conditional logic that adapts the form based on urgency level and last known contact information
• Secure data handling with SOC 2 Type II compliance and role-based permissions to protect sensitive employee information
• Mobile-friendly access so security personnel can submit reports from anywhere on campus
• Integration with your existing tools via Stepper to automatically create cases in your HRIS, send alerts to managers, log incidents in security systems, or trigger emergency response protocols

Automate Your Response with Stepper

Once a welfare check form is submitted, Stepper can help automate your response workflow:

• Route high-urgency cases immediately to security and emergency contacts
• Send automated notifications to direct managers and HR leadership
• Create incident records in your case management or security system
• Update employee status in your HRIS or tracking database
• Generate follow-up tasks for facilities and security teams

This template helps you respond quickly and professionally when employee welfare concerns arise, giving your team the structure needed to coordinate effectively while maintaining the care and discretion these situations require.