Convention Center Exhibitor Check-In Form

Running a successful trade show or convention requires careful coordination of exhibitor arrivals, setup logistics, and safety compliance. This Convention Center Exhibitor Check-In Form template streamlines the entire exhibitor onboarding process, from initial check-in through booth setup and safety verification.

Designed for convention centers, event venues, and trade show organizers, this form captures all critical information needed to manage exhibitors efficiently: booth assignments, load-in time slots, electrical and utility requirements, and fire marshal compliance for displays and materials. By digitizing the check-in process, you eliminate paper forms, reduce bottlenecks at registration desks, and create a clear audit trail for safety inspections.

The template includes conditional logic to capture relevant details based on booth size and requirements, plus fields for emergency contacts, vehicle information for loading dock access, and acknowledgment of venue rules and regulations. You can customize it to match your facility's specific requirements, add custom pricing for electrical upgrades or special services, and even collect deposits or fees using Paperform's built-in payment processing.

For convention centers managing multiple events or large-scale shows, this form integrates seamlessly with your existing systems. Use Stepper (stepper.io) to automatically route approved exhibitors to your facility management software, send automated load-in instructions based on scheduled time slots, notify security teams of expected arrivals, and trigger follow-up tasks for your operations team. You can also use Paperform's reporting features to track exhibitor compliance, identify common electrical needs across events, and generate reports for fire marshal inspections.

Whether you're managing a small regional trade show or a major industry convention, this professional check-in form helps you maintain safety standards, optimize load-in schedules, and create a smoother experience for exhibitors from arrival through setup.