Co-Tenancy Agreement for Shared Retail Space

Streamline Your Shared Retail Space Agreements with Paperform

Managing a co-tenancy arrangement in retail space requires clear documentation of responsibilities, boundaries, and expectations between multiple businesses. This Co-Tenancy Agreement template provides a comprehensive framework for formalizing shared retail space arrangements, ensuring all parties understand their rights and obligations from day one.

Why Co-Tenancy Agreements Matter in Retail

Whether you're a boutique sharing space with a complementary business, a pop-up shop partnering with an established retailer, or multiple vendors in a shared marketplace, a well-structured co-tenancy agreement protects everyone involved. This template addresses the unique challenges of shared retail environments, from dividing square footage fairly to coordinating operating hours and managing common expenses.

Key Elements Covered in This Template

This agreement template captures all essential aspects of a co-tenancy arrangement:

• Space allocation and boundaries – Clearly define each tenant's exclusive use area and shared common spaces
• Financial responsibilities – Document rent splits, utility sharing, maintenance costs, and expense allocation formulas
• Operating parameters – Establish business hours, access schedules, and coordination requirements
• Signage and branding rights – Set guidelines for storefront signage, interior displays, and brand visibility
• Common area usage – Define rules for shared spaces like entrances, storage, restrooms, and customer areas
• Dispute resolution procedures – Create a framework for addressing conflicts before they escalate

Perfect for Property Managers, Landlords, and Retail Entrepreneurs

This template serves multiple stakeholders in the retail real estate ecosystem:

Property managers and commercial landlords can use this form to facilitate multi-tenant arrangements, maximize space utilization, and reduce vacancy periods while maintaining clear boundaries between tenants.

Retail business owners and entrepreneurs benefit from having a professional agreement that protects their interests while fostering positive relationships with co-tenants, especially valuable for small businesses testing new markets or concept stores.

Co-working retail spaces and shared marketplaces can standardize their onboarding process, ensuring consistency across multiple vendor relationships while adapting terms to individual circumstances.

How Paperform Enhances Legal Agreement Collection

Traditional contract processes involve endless email chains, printed documents, and manual signature collection. Paperform transforms this into a streamlined digital experience:

Smart conditional logic shows relevant sections based on agreement type – different questions appear for equal partnerships versus primary/secondary tenant arrangements, keeping the form concise and relevant.

Built-in calculations automatically compute expense splits, square footage allocations, and pro-rated costs based on the space division, eliminating manual math errors and disputes over numbers.

Professional, on-brand design ensures your agreement form reflects the professionalism of your business or property, with customizable themes, logos, and colors that match your brand identity.

Automate Your Agreement Workflow with Stepper

Once the co-tenancy agreement is submitted through Paperform, you can use Stepper to automate everything that happens next:

• Generate customized agreement PDFs from the submitted data
• Send the completed agreement for electronic signature via Papersign
• Notify all parties when agreements are fully executed
• Create calendar reminders for renewal dates and review periods
• Update your property management system or CRM with new tenant information
• Trigger welcome emails with access codes, parking information, and orientation materials

This automation eliminates the administrative burden of manual follow-up, ensuring nothing falls through the cracks while providing a seamless experience for all co-tenants.

Secure, Compliant, and Audit-Ready

Legal agreements require the highest standards of security and compliance. Paperform is SOC 2 Type II certified and GDPR compliant, ensuring sensitive business and financial information is protected throughout the collection process. All submissions are encrypted, access is logged, and data retention policies can be configured to meet your legal obligations.

With Paperform's audit trail features, you can track when agreements were submitted, who accessed them, and what changes were made – essential documentation if disputes arise or legal questions emerge down the road.

Adaptable to Your Specific Retail Situation

Every co-tenancy arrangement is unique. This template provides a solid foundation that you can easily customize through Paperform's intuitive editor:

• Add custom clauses specific to your property or jurisdiction
• Include photo uploads for store layout documentation or signage proposals
• Adjust financial calculation formulas to match your specific cost-sharing model
• Add questions about specific amenities, equipment sharing, or specialized requirements
• Incorporate file uploads for business licenses, insurance certificates, or incorporation documents

Built for Legal Professionals and Business Owners Alike

You don't need legal expertise to use this template effectively. The form uses clear, straightforward language while covering the essential legal elements of a co-tenancy agreement. However, we always recommend having any final agreement reviewed by a qualified attorney familiar with commercial real estate law in your jurisdiction.

For law firms and legal professionals specializing in commercial real estate, this template provides an efficient client intake tool that can be customized with your firm's specific language and clause preferences, dramatically reducing the time spent on initial agreement drafting.

Get Started in Minutes

With Paperform's AI-powered form builder and this comprehensive template, you can have a professional co-tenancy agreement form live on your website in minutes. Whether you're managing a single shared retail space or a portfolio of co-tenancy properties, Paperform scales with your needs – from simple one-off agreements to complex multi-location operations.

Trusted by over 500,000 businesses worldwide, Paperform combines enterprise-grade security with small-business simplicity, making it the ideal platform for legal forms that need to work beautifully, collect information accurately, and integrate seamlessly with your existing business processes.

Start streamlining your co-tenancy agreements today and spend less time on paperwork and more time building successful retail partnerships.