Climbing Gym Staff Uniform Order Form

Equip Your Climbing Gym Team with Professional, Performance-Ready Uniforms

Running a climbing gym means your staff needs gear that works as hard as they do—whether they're belaying climbers, setting routes, or managing the front desk. This Climbing Gym Staff Uniform Order Form makes it easy to collect accurate orders, track certification levels, and ensure every team member gets apparel that fits their role and movements.

Built for climbing gyms and active recreation facilities

This template is designed specifically for climbing gyms, bouldering facilities, adventure parks, and active recreation centers where staff uniforms need to balance professionalism with performance. Whether you're outfitting route setters who spend their day on the wall or front desk staff who interact with members all day, this form captures the details that matter—from belay certification levels to chalk-resistant fabric preferences.

Capture role-specific needs and certification tracking

The form starts by identifying each staff member's primary role (front desk, route setting, instructor, or multi-role) and their current belay certification level. This helps gym managers track credentials while ensuring that uniform choices align with the physical demands of each position. Route setters get options for durable, movement-friendly gear, while front desk staff can select more presentation-focused pieces.

Smart sizing for layering and movement

Climbing gym environments shift between warm route-setting sessions and cooler early-morning shifts, so the form includes intelligent sizing questions that account for layering. Staff can select their base size, indicate whether they prefer a relaxed or fitted cut for ease of movement, and specify layering preferences so their uniform works across all seasons and activities.

Chalk-resistant and performance fabric options

Because chalk dust is a constant in any climbing facility, the form includes fabric preference questions—letting staff choose between standard cotton blends and upgraded chalk-resistant, moisture-wicking performance fabrics. This ensures your team looks sharp even after a full day on the gym floor, and gives you clear data on fabric upgrades for budget planning.

Bundled shoe allowance and accessories

Beyond shirts and pants, the form makes it easy to bundle shoe allowances, branded jackets, hats, and other accessories into a single order. Staff can allocate their footwear allowance toward climbing shoes, approach shoes, or casual sneakers, and select optional add-ons like branded chalk bags, beanies, or staff name tags—all captured in one streamlined submission.

Why Paperform is perfect for staff uniform ordering

Paperform gives climbing gyms and recreation facilities a flexible, on-brand way to manage staff uniform orders without messy spreadsheets or email threads. The form can match your gym's visual identity with custom colors, logos, and backgrounds, and conditional logic ensures that route setters see route-setting-specific options while front desk staff get relevant choices for their role.

Because Paperform includes built-in calculations, you can display real-time cost breakdowns as staff select items, apply budget caps per role, and even calculate tax or bulk discounts automatically. If you're charging staff for optional upgrades or personal items, you can accept payments directly through Stripe, PayPal, or Square—keeping orders and payments in one place.

Automate fulfillment and inventory tracking with Stepper

Once uniform orders roll in, Stepper (stepper.io) can automatically route submissions to your operations team, update inventory spreadsheets or Airtable bases, generate packing lists for your apparel vendor, and send confirmation emails with expected delivery dates. You can even trigger approval workflows if managers need to sign off on bulk orders or special requests before they're processed.

This means less manual data entry, fewer order errors, and faster turnaround times—so your team gets their gear and gets back to supporting your climbers.

Who this template is for

This uniform order form is ideal for:

• Climbing gyms and bouldering facilities outfitting front desk staff, route setters, and instructors
• Adventure parks and ropes courses managing seasonal uniform orders
• Recreation centers and youth programs tracking certifications alongside apparel sizes
• Outdoor retail stores coordinating staff gear orders with performance fabric needs
• Fitness facilities with active, movement-based roles requiring durable, functional apparel

Get started in minutes

Customize the form to match your gym's branding, adjust item options and pricing, and share the link with your team. Submissions flow into Paperform's dashboard where you can view responses, export to CSV or Google Sheets, or trigger automated fulfillment workflows through Stepper. With Paperform's SOC 2 Type II compliance and role-based permissions, you can trust that staff data stays secure while giving your operations team the access they need.

Start outfitting your climbing gym team with uniforms that perform as well as they do—try Paperform free and customize this template today.