Catering Vendor Registration Form

Streamline Your Corporate Catering Vendor Onboarding

Finding reliable catering partners for corporate events shouldn't involve endless email chains and scattered spreadsheets. This Catering Vendor Registration Form template helps event planners, office managers, and procurement teams efficiently onboard new catering vendors with all the essential information captured in one professional, branded form.

Built specifically for corporate event planning, this template collects everything you need upfront: business credentials, menu offerings with customization options, dietary accommodation capabilities, staffing ratios for different event sizes, and availability for tasting sessions. Instead of back-and-forth communication, vendors complete one comprehensive form that gives you a clear picture of their services, capacity, and fit for your organization's needs.

Why Paperform for Vendor Registration?

With Paperform's conditional logic, your form adapts based on vendor responses—questions about kosher certification only appear when relevant, and menu customization details expand when vendors offer bespoke services. The doc-style editor lets you create an on-brand experience that reflects your company's professionalism, while file upload fields let vendors attach menus, certifications, and insurance documents all in one place.

Once a vendor submits their registration, you can use Stepper to automate your approval workflow: route applications to the right decision-makers, trigger follow-up emails for missing documents, schedule tasting sessions automatically, and update your vendor database in Airtable or Google Sheets. For vendors who pass your vetting process, you can even send contracts via Papersign for secure eSignatures, keeping everything connected to the original registration.

Perfect for Growing Event and Hospitality Teams

Whether you're managing corporate events for a single office or coordinating catering across multiple locations, this template gives you a consistent, professional intake process that scales with your needs. Procurement teams get standardized data for vendor comparison, event planners can quickly find vendors that match dietary requirements, and finance teams have clear pricing structures and insurance documentation upfront.

Paperform's payment integrations mean you can even collect registration fees or deposits if you require them, and with Agency+ features, you can manage vendor forms across different brands or business units from one account. Trusted by over 500,000 teams worldwide and SOC 2 Type II compliant, Paperform helps you build vendor relationships on a foundation of clear communication and organized data from day one.