Car Dealership Extended Warranty Claim Form

Streamline Your Extended Warranty Claims Process

Managing extended warranty claims doesn't have to mean endless paperwork and phone calls. This Car Dealership Extended Warranty Claim Form gives automotive dealerships, service centers, and warranty administrators a professional, efficient way to process claims from start to finish.

Built for Automotive Service Teams

Whether you're a service advisor at a dealership, an independent repair shop working with warranty providers, or a warranty administrator managing multiple claims, this template captures everything you need: contract numbers, covered repair details, deductible amounts, authorized shop information, and approval tracking—all in one organized submission.

The form guides customers and service teams through the warranty claim process with clear fields for vehicle information, repair descriptions, cost breakdowns, and supporting documentation. Conditional logic ensures only relevant fields appear based on the type of claim, making the experience smooth for both staff and vehicle owners.

Why Paperform for Warranty Claims?

Paperform transforms warranty claims from a paper-heavy hassle into a streamlined digital workflow. The form validates contract numbers, calculates deductibles automatically, and collects repair estimates and photos in one place. With Stepper (stepper.io), you can automate what happens next—route claims to the right approver, update your CRM or service management system, send status notifications to customers, and trigger follow-up tasks when claims are approved or require additional information.

For dealerships and service centers handling multiple warranty providers, Paperform's Agency+ plan lets you create separate branded forms for each brand or location, while maintaining centralized oversight. Submissions sync to your existing tools via integrations with Google Sheets, Airtable, or your dealership management system, keeping warranty claims organized and audit-ready.

SOC 2 Type II compliance and secure file uploads mean sensitive customer and vehicle data stays protected throughout the claims process. Whether you're a single-location shop or a multi-site dealership group, Paperform scales with your service volume without the complexity of enterprise software.

Get Claims Processed Faster

By digitizing your warranty claim process with Paperform, you'll reduce claim processing time, improve accuracy, and give customers transparency into their claim status. It's the professional, modern approach automotive service teams need to deliver exceptional customer experiences while keeping operations running smoothly.