Board Game Cafe Staff Apparel Order Form

Outfit Your Board Game Cafe Team in Style

Running a board game cafe means creating an experience that's equal parts cozy coffee shop and gaming haven. Your staff are the heart of that experience—whether they're pulling espresso shots or explaining the rules to Wingspan—and they deserve uniforms that reflect your cafe's unique personality.

This Board Game Cafe Staff Apparel Order Form template makes it easy to collect uniform orders from your team, with options tailored specifically to the gaming hospitality industry. Built with Paperform, this template handles everything from role-specific apparel (Game Gurus need those rulebook pockets!) to size selection, design preferences, and even coordination with your tournament hosting schedule.

Why Board Game Cafes Need Custom Staff Apparel

Your board game cafe isn't just another coffee shop—it's a community hub where strategy meets socializing. Your staff uniforms should communicate that energy and expertise. Custom apparel helps you:

• Build brand recognition with consistent, memorable designs that customers associate with great service
• Differentiate staff roles so guests immediately know who can teach them Catan versus who's crafting their latte
• Create team unity while celebrating the geek culture that makes your space special
• Add functional features like apron pockets designed for rulebooks, scorepads, and dice

Whether you're opening your first location or refreshing uniforms for your established cafe, having a streamlined ordering process keeps your team looking sharp without the administrative headache.

What Makes This Template Perfect for Gaming Hospitality

This form template is specifically designed for board game cafe owners, managers, and operations teams. It includes:

Role-Specific Options: Separate uniform styles and functional features for Game Gurus (who need quick access to rules and components) and Baristas (who need coffee-service appropriate attire). Each role gets apparel designed for their specific day-to-day needs.

Geek Culture Design Elements: Choose from design themes that resonate with your gaming community—whether that's retro pixel art, classic meeple graphics, dungeon crawler aesthetics, or minimalist modern gaming motifs. Your uniforms become conversation starters.

Comprehensive Sizing: Complete size ranges with measurement guides ensure every team member gets apparel that fits comfortably for long shifts on their feet.

Functional Features: Special attention to the details that matter—like apron pockets sized for rulebooks, card holders, and gaming accessories, plus durable fabrics that stand up to constant movement between tables.

Tournament Schedule Integration: Coordinate uniform deliveries with your tournament hosting calendar, ensuring your team has fresh, professional apparel for your biggest events.

Built for Growing Board Game Cafes

Whether you're a single-location indie cafe or a growing franchise, this template scales with your business. Use Paperform's conditional logic to show different options based on staff role, location, or management level. Set up calculation fields to automatically total order costs including tax and any bulk discounts.

Once someone submits their order, you can use Stepper to automate what happens next: send the order details to your supplier, log it in your inventory spreadsheet, notify your operations manager, and automatically send confirmation emails with expected delivery dates. This means less manual data entry and fewer mix-ups during busy season.

For multi-location cafes, Paperform's Agency+ plan lets you create branded forms for each location while managing everything from one central account—perfect for franchise operations or cafe groups.

Why Paperform for Hospitality Staff Management

Board game cafe owners and managers choose Paperform because it combines beautiful, on-brand forms with serious business functionality:

• No-code customization means your marketing or ops team can own the ordering process without waiting on developers
• Native payment processing if you need staff to contribute to uniform costs or offer upgrade options
• Conditional logic shows relevant options based on role, size, or location
• Mobile-friendly design so staff can place orders from their phones during shift breaks
• Secure data handling with SOC 2 Type II compliance for employee information
• Seamless integrations with Google Sheets, Airtable, Slack, and hundreds of other tools your cafe already uses

Perfect For Gaming Hospitality Professionals

This template is ideal for:

• Board game cafe owners launching new locations or rebranding existing ones
• Operations managers coordinating uniform orders across multiple staff members
• Franchise managers maintaining brand consistency across locations
• Event coordinators ensuring staff have appropriate attire for tournaments and special events
• HR and people ops teams managing onboarding apparel for new hires

Get Your Team Outfitted in Minutes

This template is ready to use right out of the box—just customize your design options, add your logo, adjust sizing based on your supplier's specs, and share the form with your team. Staff can place orders on any device, and you'll have all the details organized in one place.

Your board game cafe brings people together over great games and great coffee. Make sure your team looks the part with a professional apparel ordering system that's as thoughtfully designed as your game library.

Ready to level up your team's look? Start with this template and get your staff outfitted in uniforms that celebrate your unique gaming culture.