Biotechnology Lab Supply & Equipment Expense Form

Managing expenses in a biotechnology lab requires meticulous tracking of supplies, equipment, grant allocations, and compliance costs. This Biotechnology Lab Supply & Equipment Expense Form template helps research teams submit detailed expense reports that align with grant funding requirements and institutional policies.

Whether you're tracking consumables for ongoing experiments, purchasing specialized equipment, or allocating costs across multiple research projects, this template streamlines the reimbursement process while maintaining the documentation standards required for NIH, NSF, and other funding agencies.

Built for Research Finance Workflows

This form captures everything from routine lab supply orders to major equipment acquisitions, with dedicated fields for grant numbers, project codes, and cost allocation. Research administrators can quickly review expenses, verify funding availability, and process reimbursements with all necessary documentation in one place.

The template includes sections for regulatory compliance costs (permits, certifications, safety equipment), publication and conference fees, and collaborative research expenses—ensuring your lab stays audit-ready while giving researchers a simple way to request reimbursement.

Automate Expense Approvals with Stepper

Connect this form to Stepper to automatically route expense requests through your approval chain based on amount thresholds, grant types, or departmental policies. Stepper can update your accounting system, notify principal investigators of pending approvals, and flag expenses that need additional documentation—keeping your research moving without manual follow-ups.

Payments and Integrations for Research Teams

Use Paperform's calculation fields to track budget utilization across multiple grants in real-time. Integrate with accounting platforms, sync expense data to Google Sheets or Airtable for reporting, or connect to your institutional procurement system via webhooks.

Perfect for university research labs, biotech startups, pharmaceutical R&D teams, and contract research organizations, this template brings clarity to complex research budgets while maintaining the flexibility required for innovative science.