Art Gallery Exhibition Installation Checklist

Managing an art gallery exhibition installation requires meticulous attention to detail, careful handling protocols, and thorough documentation. This Art Gallery Exhibition Installation Checklist template from Paperform helps galleries, curators, and art handlers ensure every artwork is safely installed, properly positioned, and beautifully lit while maintaining complete condition records throughout the process.

Whether you're a contemporary gallery, museum, artist-run space, or exhibition coordinator, this checklist covers the critical stages of exhibition installation—from pre-installation preparation and artwork receiving through to placement verification, lighting adjustments, and final walkthrough. By digitizing this process, you eliminate paper forms and clipboards, allowing your team to complete installation checklists on tablets or phones directly in the gallery space.

Streamline your exhibition workflow with Paperform

This template captures essential information including exhibition details, artwork inventory, handling protocols, wall placement specifications, lighting requirements, and condition reports. Built-in conditional logic reveals relevant sections based on artwork type and installation requirements, while calculation fields can track installation progress and completion rates.

The form's flexibility means you can customize it for different exhibition types—solo shows, group exhibitions, sculpture installations, or multimedia presentations. Add photo upload fields to document installation progress, signature fields for handler sign-offs, and conditional sections for special handling requirements like climate-sensitive works or fragile pieces.

Automate your gallery operations with Stepper

Connect this checklist to Stepper to create powerful post-installation workflows. Automatically generate installation reports for artists and lenders, trigger final walkthrough scheduling when all items are checked, send condition reports to insurance providers, and notify marketing teams when installation is complete and ready for photography. You can also sync data to project management tools like Asana or Monday.com to keep your entire team aligned on exhibition timelines.

Why galleries and museums choose Paperform

Paperform gives arts organizations the professional, branded tools they need without requiring technical expertise. Create beautiful, on-brand forms that match your gallery's aesthetic, embed them on your website, or share direct links with installation teams. With SOC 2 Type II compliance and robust data security, you can trust Paperform with sensitive artwork valuations and insurance information. Plus, native integrations with Google Sheets, Airtable, and Slack keep your team connected and informed throughout the installation process.

Transform your exhibition installation process from paper-based chaos to streamlined digital efficiency with this comprehensive checklist template.