Zoo Collection Management System Request

Streamline Your Zoo Collection Management with Paperform

Managing a modern zoological collection requires sophisticated software that can handle everything from studbook tracking and breeding program coordination to enrichment activities and conservation status monitoring. This Zoo Collection Management System Request Form helps zoos, aquariums, wildlife parks, and conservation organizations specify their exact requirements when evaluating or requesting collection management software solutions.

Why Zoo Collection Management Software Matters

Accredited zoos and aquariums worldwide rely on robust collection management systems to maintain accurate records for hundreds or thousands of individual animals across dozens of species. These systems serve as the central database for tracking lineage, managing breeding recommendations from Species Survival Plans (SSPs), documenting daily care and enrichment, monitoring health records, and reporting conservation status to global databases like the Zoological Information Management System (ZIMS).

The right collection management platform can transform how your institution operates—improving animal welfare through better record-keeping, facilitating international breeding loan agreements, ensuring regulatory compliance, and advancing conservation research.

How This Template Helps Your Organization

This comprehensive request form captures all the critical requirements for a zoo collection management system, including:

• Studbook & Genealogy Tracking: Specify your needs for maintaining accurate pedigrees, managing genetic diversity, tracking International Studbook (ISB) numbers, and coordinating with regional and global breeding programs
• Breeding Program Management: Define requirements for SSP participation, breeding recommendations, reproductive cycle tracking, contraception management, and offspring registration
• Enrichment Activity Documentation: Detail how you need to log behavioral enrichment activities, schedule rotation programs, track species-specific needs, and measure welfare outcomes
• Conservation Status Integration: Outline your requirements for tracking IUCN Red List status, CITES permits, conservation breeding priorities, and reintroduction program participation
• Daily Care & Husbandry: Identify needs for diet tracking, medical records integration, behavioral observations, and enclosure management
• Regulatory Compliance: Specify requirements for USDA, AZA, EAZA, or other regulatory reporting and permit management

Perfect for Zoos, Aquariums & Conservation Organizations

Whether you're a large metropolitan zoo managing thousands of animals across multiple taxa, a specialized aquarium focused on marine species conservation, or a wildlife conservation center coordinating breeding programs for endangered species, this template helps you articulate your unique software requirements to vendors or IT departments.

The form is designed for use by:

• Zoo directors and curators evaluating new collection management platforms
• Animal care managers specifying daily operational requirements
• Registrars and studbook keepers needing genealogy and breeding coordination tools
• Conservation coordinators requiring integration with global databases
• IT managers gathering requirements for software procurement or development
• Veterinary staff seeking medical records integration

Paperform + Stepper: From Request to Implementation

Paperform makes it simple to collect detailed software requirements from multiple stakeholders across your organization. Once submitted, you can use Stepper to automate your entire software evaluation and procurement workflow:

• Route requests to IT for technical feasibility assessment
• Send requirements to procurement for vendor research and RFP creation
• Trigger approval workflows based on budget thresholds
• Update project management tools with implementation timelines
• Notify stakeholders at each stage of the evaluation process
• Create centralized documentation of all requirements for vendor demos

This automation ensures nothing falls through the cracks during the complex process of selecting and implementing mission-critical zoo management software.

Supporting Modern Zoo Operations

Today's zoological institutions need more than basic animal inventory systems. They require integrated platforms that support evidence-based animal welfare, participate in global conservation networks, maintain regulatory compliance, and advance scientific research—all while supporting daily operations from diet preparation to veterinary care.

This request form ensures your organization captures requirements across all these dimensions, resulting in better software selection decisions and ultimately better outcomes for the animals in your care. With Paperform's flexible platform, you can customize this template to match your institution's specific accreditation requirements, collection size, taxonomic focus, and conservation priorities.

Whether you're upgrading from paper records, replacing an outdated legacy system, or implementing your first comprehensive collection management solution, this template provides the structure you need to make informed decisions that will serve your institution and conservation mission for years to come.