Build a Workplace Wellness Program That Actually Works

Launching a workplace wellness program without proper stakeholder input is like prescribing medicine without a diagnosis. This Workplace Wellness Program Stakeholder Interview template helps HR teams, wellness coordinators, and organizational leaders gather the insights they need to design programs that employees will actually use—and that deliver measurable results.

Whether you're launching your first wellness initiative or refining an existing program, this template guides structured conversations with employees and HR stakeholders to uncover health priorities, understand participation barriers, explore incentive preferences, and align on meaningful success metrics.

Why stakeholder interviews matter for wellness programs

The most successful workplace wellness programs are built on a foundation of real employee feedback, not assumptions. This form helps you:

• Identify genuine health priorities that matter to your workforce, from mental health support to fitness resources
• Understand participation barriers like time constraints, privacy concerns, or accessibility issues
• Design incentive structures that actually motivate engagement across different employee segments
• Define success metrics that balance employee wellbeing with organizational goals
• Build buy-in by involving stakeholders in the program design process from day one

Perfect for HR teams and wellness coordinators

This template is designed for human resources professionals, benefits managers, wellness program coordinators, and organizational development specialists who are:

• Planning or refreshing workplace wellness initiatives
• Conducting needs assessments before program launch
• Gathering feedback on existing wellness offerings
• Building business cases for wellness program investment
• Ensuring wellness programs reflect diverse employee needs

Streamline your research with Paperform

Built with Paperform's intuitive form builder, this stakeholder interview template includes conditional logic to adapt questions based on responses, creating a conversational flow that respects participants' time while gathering rich qualitative data. The clean, professional design encourages thoughtful responses, and you can customize the theme to match your company branding.

Once responses come in, use Paperform's AI Insights to automatically identify common themes across stakeholder feedback, spot participation barriers mentioned repeatedly, and generate summary reports that help you quickly synthesize findings for leadership presentations.

Connect your form to tools like Slack for instant notifications when key stakeholders complete their interviews, push responses to Google Sheets or Airtable for collaborative analysis, or use Stepper (stepper.io) to automatically route feedback to different teams based on the themes identified—like sending mental health priorities to your EAP provider or fitness suggestions to facilities management.

Ready to design a workplace wellness program grounded in real employee needs? Start gathering stakeholder insights today with this ready-to-use interview template.