Workplace Bullying Complaint Form

Professional Workplace Bullying Complaint Form Template

Workplace bullying can have serious impacts on employee wellbeing, productivity, and organizational culture. This comprehensive Workplace Bullying Complaint Form template provides HR professionals and people managers with a structured, confidential way to receive and document formal bullying complaints from employees.

Why Use This Template?

Creating a safe reporting mechanism is essential for any organization committed to maintaining a respectful workplace. This template helps you:

• Document incidents systematically with dates, witnesses, and specific behaviors
• Assess the impact on employee wellbeing and work performance
• Facilitate fair resolution through mediation or formal investigation
• Ensure anti-retaliation protection for complainants
• Maintain compliance with workplace harassment and safety regulations

Key Features of This Workplace Bullying Form

Confidential Reporting: The form clearly communicates confidentiality and anti-retaliation protections, encouraging employees to come forward without fear.

Detailed Incident Documentation: Structured fields guide employees through documenting specific behaviors, dates, locations, and witnesses—providing HR with the detailed information needed for thorough investigation.

Impact Assessment: Questions about effects on mental health, work performance, and attendance help HR understand the severity and urgency of each complaint.

Resolution Preferences: Employees can indicate whether they prefer informal resolution, formal investigation, or mediation, giving them agency in the process.

Evidence Upload: File upload fields allow employees to attach relevant documentation, emails, messages, or other supporting evidence.

Who Should Use This Form?

This template is ideal for:

• HR Managers and Directors handling employee relations and workplace investigations
• People & Culture Teams focused on maintaining positive workplace culture
• Employee Relations Specialists managing grievance procedures
• Compliance Officers ensuring adherence to workplace safety regulations
• Small to Medium Businesses establishing formal complaint procedures
• Legal Teams documenting workplace issues for potential legal matters

How Paperform Makes Complaint Management Better

With Paperform, this workplace bullying complaint form becomes part of your broader HR workflow:

Secure & Confidential: SOC 2 Type II compliance and secure data handling protect sensitive employee information, while custom permissions ensure only authorized HR personnel can access submissions.

Instant Notifications: Set up conditional email alerts so the right HR team members are notified immediately when a complaint is submitted, ensuring rapid response to serious issues.

Seamless Integration: Connect this form to your HRIS, case management system, or project management tools via Stepper (stepper.io), Zapier, or direct integrations. Each submission can automatically create a case file, notify investigators, and trigger your investigation workflow.

Professional & On-Brand: Customize the form's appearance to match your organization's branding, maintaining professionalism and trust throughout the reporting process.

Automated Case Management with Stepper: Use Stepper to automatically route complaints based on severity, create investigation timelines, assign HR case managers, update tracking spreadsheets, and send status updates to complainants—all without manual work.

Supporting a Healthier Workplace Culture

Providing employees with a clear, accessible way to report bullying demonstrates your organization's commitment to a safe and respectful workplace. This template helps HR teams take swift, appropriate action while maintaining fairness and confidentiality throughout the investigation process.

The form's structured approach ensures consistency in how complaints are handled, protects both the complainant and the organization legally, and creates a documented trail that supports accountability.

Get Started Today

Whether you're a startup building your first HR processes or an established company refining your employee relations procedures, this Workplace Bullying Complaint Form template gives you a professional foundation. Simply customize the questions to match your organization's policies, connect it to your HR tools via Stepper or native integrations, and embed it on your intranet or share it directly with employees.

With Paperform's intuitive editor, you can adapt this template to your specific workplace policies, add your organization's branding, and create a form experience that encourages reporting while maintaining the dignity and privacy employees deserve during difficult situations.

Trusted by over 500K teams worldwide and SOC 2 Type II compliant, Paperform provides the security and reliability HR teams need when handling sensitive employee matters.