Winter Break Student Housing Application

Streamline Your Winter Break Housing Process

Managing winter break housing applications shouldn't be complicated. This Winter Break Student Housing Application template is designed specifically for university housing departments to efficiently process student requests for on-campus accommodation during the holiday period.

Perfect for Higher Education Housing Teams

Whether you're managing a small residential college or a large university housing system, this template handles everything from stay date selection to payment processing in one streamlined form. Students can submit their housing requests, select room preferences, add meal plan options, and pay housing fees—all in one place.

The form includes conditional logic to show relevant questions based on student responses, reducing confusion and ensuring you collect only the information you need. Built-in payment processing through Stripe, PayPal, or Square means you can collect housing fees immediately, eliminating the back-and-forth of manual invoicing.

Built for Real University Workflows

This template is optimized for residence life coordinators, housing administrators, and student services teams who need to quickly process winter break applications while maintaining clear records. The form captures essential details including:

• Specific check-in and check-out dates
• Building and room type preferences
• Meal plan requirements for the break period
• Emergency contact information
• Automated fee calculation and payment

Once a student submits their application, you can use Stepper to automate your approval workflow—automatically route applications to the appropriate housing coordinator, send confirmation emails with building access information, update your housing management system, and trigger move-in checklist reminders.

For additional documentation like housing agreements or liability waivers, integrate Papersign to automatically send signed agreements after payment is received, creating a complete digital audit trail.

Professional, Mobile-Friendly, and Secure

This form template is fully responsive and works seamlessly on any device, so students can apply from their phones while traveling home for the holidays. With Paperform's SOC 2 Type II compliance and secure payment processing, you can trust that student data and financial information are protected.

Trusted by universities worldwide, this template helps housing departments reduce administrative workload, prevent double-bookings, and provide a smooth experience for students who need to stay on campus during winter break.