Wine Tasting Event Photo & Video Release Form

Wine Tasting Event Photo & Video Release Form Template

When you're hosting wine tasting events, capturing the ambiance, guest enjoyment, and authentic moments is essential for promoting your vineyard, winery, or wine tourism business. But before you share those beautiful photos and videos across your marketing channels, you need proper consent from your guests.

This Wine Tasting Event Photo & Video Release Form template gives you a professional, legally-sound way to collect guest permissions for using their likeness in promotional materials, social media posts, tourism marketing campaigns, and more.

Why Wine Tourism Businesses Need Photo Release Forms

In the wine tourism industry, visual content is everything. Potential visitors want to see real people enjoying authentic experiences at your venue. Photos and videos of guests swirling wine, clinking glasses, exploring vineyards, and sharing moments with friends create the emotional connection that drives bookings.

However, using someone's image without permission can lead to legal complications and damage your brand reputation. A proper photo release form protects your business while respecting your guests' privacy rights and giving them control over how their image is used.

What This Template Includes

This Paperform template is designed specifically for wine tasting venues, wineries, vineyards, and wine tourism operators. It covers:

• Comprehensive consent options for different types of media usage (promotional materials, social media, website, advertising, tourism campaigns)
• Clear usage permissions that specify where and how images may be used
• Guest information collection including contact details for record-keeping
• Event details capture to tie releases to specific tastings or experiences
• Conditional logic that adapts the form based on guest responses
• Professional design that matches the premium feel of wine tourism experiences

The form is structured to be quick and easy for guests to complete—either digitally before the event, at check-in on a tablet, or afterward via email link.

How Paperform Makes Photo Releases Effortless

Traditional paper-based photo release forms create administrative headaches: physical storage, difficult retrieval, illegible handwriting, and lost documents. Paperform transforms this process into a seamless digital experience.

For Wine Tourism Operators:

With Paperform's intuitive editor, you can customize this template to match your winery's brand—add your logo, adjust colors to match your wine labels, include photos of your vineyard, and write in your unique voice. The form can be embedded directly on your website's booking page, sent via email confirmation, or accessed via QR codes displayed at your tasting room entrance.

The conditional logic built into this template means guests only see relevant questions based on their selections. If someone doesn't consent to social media usage, they won't be shown social media-specific questions. This creates a cleaner, more respectful experience.

All submissions are automatically stored in your Paperform account with timestamps and complete audit trails—essential if you ever need to verify consent. You can search, filter, and export data instantly, making it simple to check permissions before using specific images.

Integrate With Your Existing Tools:

Paperform connects seamlessly with the tools wine tourism businesses already use. Send photo release data to your CRM to tag customer profiles with media consent status. Connect to Google Sheets or Airtable to maintain consent databases that your marketing team can reference. Use Stepper to automatically create workflows—like sending thank-you emails to guests who consent, or flagging restricted guests in your photo management system.

Add eSignatures With Papersign:

For extra legal protection, you can connect this form to Papersign to collect legally-binding electronic signatures on your photo release documents. After guests submit the form, they'll automatically receive a professional PDF agreement to sign, creating an airtight consent record that's stored securely and linked to their original submission.

Perfect for Multiple Wine Industry Use Cases

While designed for wine tasting events, this template works beautifully for:

• Vineyard tours and experiences
• Wine festival participation
• Private cellar door tastings
• Wine blending workshops
• Harvest events and grape stomping
• Wine and food pairing dinners
• Corporate wine tasting events
• Wine club member gatherings

Compliance and Best Practices

Photo release forms need to balance legal protection with guest experience. This template follows best practices by:

• Using clear, jargon-free language that guests can easily understand
• Offering granular consent options rather than all-or-nothing agreements
• Collecting information about minor guests and requiring guardian consent
• Providing a way for guests to limit usage to specific platforms
• Including opt-out options that are easy to find and select
• Creating permanent records with timestamps for audit purposes

Paperform is SOC 2 Type II compliant and GDPR-ready, ensuring that the personal data you collect through photo releases is stored securely and managed according to international privacy standards.

Get Started in Minutes

With this ready-to-use template, you can have a professional photo release form live on your website in minutes—no coding, no complicated setup, just customize and share. Whether you're a boutique winery welcoming weekend visitors or a large wine tourism operation hosting hundreds of guests weekly, Paperform scales effortlessly with your needs.

Start capturing those magical moments at your wine tasting events with confidence, knowing you have proper consent and can use that beautiful content to grow your wine tourism business.

Trusted by wine tourism operators worldwide, this template provides the professional foundation you need to protect your business while creating outstanding guest experiences.