Wine & Food Festival Media Accreditation Form

Transform Your Festival Media Management with Smart Accreditation

Planning a wine and food festival means coordinating dozens of moving parts—and managing media relations shouldn't add to your stress. This Wine & Food Festival Media Accreditation Form helps event organizers, PR teams, and hospitality professionals streamline press registration, verify credentials, and organize media coverage access in one centralized, professional form.

Why Food & Beverage Events Need Specialized Media Forms

Traditional email chains and PDF applications create bottlenecks when you're trying to coordinate press attendance, tasting sessions, chef demonstrations, and sommelier interviews. With Paperform's flexible form builder, you can create an on-brand media accreditation experience that captures all the essential details while making journalists and content creators feel welcome from their very first interaction with your event.

Perfect for Wine Events, Food Festivals & Culinary Gatherings

Whether you're organizing a boutique wine tasting weekend, a major food and beverage expo, or a multi-day culinary festival, this template adapts to your needs. Event planners, PR agencies, hospitality marketing teams, and festival organizers rely on structured media accreditation to ensure the right press coverage while maintaining security protocols and managing capacity at exclusive tastings and demonstrations.

This form intelligently captures media outlet information, validates press credentials, manages specific access requests (tasting areas, chef demos, VIP areas, sommelier interviews), and collects dietary restrictions—all while maintaining a professional, branded experience that reflects the quality of your event.

Streamlined Media Workflow From Application to Event Day

The conditional logic built into this template means journalists only see questions relevant to their coverage needs. Request chef demonstration access? The form reveals which sessions are available. Need sommelier interviews? It captures preferred times and topics. This intelligent routing reduces form abandonment and ensures you collect exactly the information needed to coordinate smooth media experiences.

Because every submission flows into your preferred tools via Paperform's native integrations, your team can automatically route applications to the right stakeholders, trigger confirmation emails with press badges, and sync approved media to your CRM or project management system. No more manual data entry or lost spreadsheets.

Automate Post-Submission Workflows with Stepper

Take your media management further by connecting this form to Stepper, Paperform's AI-native workflow automation platform. When a media application is submitted, Stepper can automatically verify credentials by checking against media databases, route applications to your PR team for approval, send personalized confirmation emails with festival schedules, and even trigger reminders for interview appointments—all without manual intervention.

For example, when a food journalist requests a sommelier interview, Stepper can notify your sommelier coordinator, check availability calendars, and send the journalist a booking confirmation with all the details. These smart workflows free up your team to focus on creating an exceptional festival experience rather than administrative coordination.

Secure, Compliant and Scalable for Professional Events

Media accreditation requires careful data handling. Paperform is SOC 2 Type II compliant and GDPR-ready, ensuring that journalist contact information, publication details, and personal data are securely stored and managed according to international standards. Role-based permissions let you control which team members can view sensitive media lists or approve high-profile outlet applications.

As your event grows, Paperform scales with you. Handle hundreds of media applications without performance issues, create separate forms for different festival areas or days, and manage multiple events from one dashboard if you organize recurring or multi-location festivals.

Designed for Hospitality and Event Professionals

This template speaks the language of food and wine events. It's structured around the real needs of festival organizers who understand that media coverage drives ticket sales, sponsor visibility, and long-term event reputation. The form captures not just basic contact details but the context that helps you provide valuable coverage opportunities: publication reach, content format (print, digital, video, podcast), specific chefs or winemakers they want to feature, and deadlines that inform your PR timeline.

The visual flexibility of Paperform means this form can match your festival branding exactly—from elegant vineyard aesthetics to vibrant food market energy. Embed it directly on your festival website, share it via social media, or send it to your media contacts list. Every touchpoint reinforces your event's professional polish.

Join Thousands of Event Professionals Who Trust Paperform

Over 500,000 teams worldwide use Paperform to run smoother events, and for good reason. The platform combines the simplicity of editing a document with powerful features like conditional logic, calculation fields, payment processing, and workflow automation. For wine and food festival organizers, that means creating forms that work as hard as you do—capturing the right information, triggering the right follow-ups, and delivering the seamless experience your media guests expect.

Ready to elevate your media accreditation process? Start with this template and customize it for your unique festival. Add your branding, adjust access options, connect your tools, and watch as media coordination becomes one less thing to worry about during your busiest season.