Wholesale Clothing Order Form

Streamline Your Wholesale Clothing Orders with Paperform

Running a boutique or retail clothing business means juggling inventory orders, managing vendor relationships, and keeping track of style numbers, sizes, and payment terms. If you're still using email chains, PDFs, or phone calls to place wholesale orders, you're adding unnecessary friction to your buying process—and likely losing time, money, and accuracy along the way.

This Wholesale Clothing Order Form template is built specifically for boutique owners, retail buyers, and fashion merchandisers who need a professional, efficient way to place bulk apparel orders with manufacturers, distributors, and wholesale suppliers.

Why wholesale clothing orders need better forms

Traditional wholesale ordering is messy. Buyers send emails with incomplete information, suppliers chase down missing details, and everyone wastes time reconciling spreadsheets. Size runs get mixed up, minimum order quantities are overlooked, and payment terms are buried in follow-up threads.

With Paperform, you can replace that chaos with a clean, branded order form that captures everything your supplier needs upfront: style numbers, color selections, complete size runs, quantities per size, shipping preferences, and NET payment arrangements. The result? Faster order processing, fewer errors, and stronger supplier relationships.

Perfect for fashion wholesale and apparel businesses

This template is ideal for:

• Boutique owners placing seasonal inventory orders with clothing wholesalers
• Retail buyers managing orders for multi-location stores or online shops
• Fashion distributors accepting B2B orders from retail partners
• Uniform suppliers processing bulk orders for corporate, school, or team apparel
• Private label brands taking wholesale orders from stockists and retailers
• Merchandisers and buyers coordinating inventory across multiple vendors

Whether you're ordering contemporary fashion, streetwear, activewear, formalwear, or branded merchandise, this form gives you a structured, professional way to communicate your needs.

What makes this wholesale order form powerful

Paperform goes beyond basic data collection to give you a true ordering workflow:

Smart product selection and pricing: Use dropdown menus for style numbers and item descriptions, then let conditional logic reveal relevant fields like color options and size run matrices. Paperform's calculation engine can automatically total quantities across sizes and apply wholesale pricing tiers based on volume.

Size run management: Instead of typing out "S, M, L, XL" in a notes field, this form uses number fields for each size so you can specify exact quantities per SKU. Totals update automatically, making it easy to hit minimum order quantities without a calculator.

Minimum order quantity enforcement: Set validation rules to ensure orders meet your MOQ thresholds per style or overall order value, reducing back-and-forth with buyers who accidentally submit incomplete orders.

NET payment terms: Capture payment preferences like NET 30, NET 60, or prepayment arrangements directly in the form, along with billing and shipping addresses, so your accounting and fulfillment teams have everything they need.

Shipping and delivery details: Collect preferred ship dates, freight terms (FOB, CIF, DDP), carrier preferences, and delivery instructions to streamline logistics coordination.

Branded, professional experience: Customize fonts, colors, and imagery to match your brand guidelines. Whether you're a supplier accepting orders or a boutique placing them, your form can look as polished as your products.

Automate your wholesale workflow with Stepper

Once an order is submitted, the real work begins—and that's where Stepper (stepper.io) comes in. Stepper is Paperform's AI-native workflow automation tool, designed to turn form submissions into multi-step business processes without code.

When a wholesale order lands in Paperform, Stepper can:

• Send the order details to your inventory management system (like Shopify, Lightspeed, or Cin7)
• Create a sales order or purchase order in your ERP or accounting software (QuickBooks, Xero, NetSuite)
• Notify your warehouse or fulfillment team via Slack or email with a detailed pick list
• Update a shared order tracker in Airtable, Google Sheets, or Notion
• Trigger approval workflows if orders exceed certain thresholds or require special terms
• Send confirmation emails to the buyer with order summaries, timelines, and next steps

Stepper keeps your systems in sync and your team aligned, so every wholesale order moves smoothly from submission to fulfillment.

Built for growing fashion and apparel businesses

Paperform is trusted by over 500,000 teams worldwide and is SOC 2 Type II compliant, meaning your customer data and order details are secure. With roles and permissions, you can give your buying team, suppliers, and warehouse staff appropriate access levels, while keeping sensitive pricing and payment terms protected.

The platform scales as you grow. Start with a simple order form, then layer in conditional logic, dynamic pricing, and workflow automation as your wholesale operation expands. You can even use Paperform's Agency+ plan to manage order forms for multiple brands or retail partners under one account.

Integrate with the tools you already use

Paperform plays nicely with the tools fashion and retail businesses rely on:

• CRMs and sales tools: Push buyer information to HubSpot, Pipedrive, or Salesforce to track customer lifetime value and reorder patterns
• Accounting platforms: Sync order data with QuickBooks, Xero, or FreshBooks for invoicing and receivables tracking
• Inventory systems: Connect to Shopify, WooCommerce, Lightspeed, or TradeGecko to update stock levels in real time
• Project management: Log orders in Asana, Monday, or ClickUp so your team can track production and delivery timelines
• Spreadsheets and databases: Send order details to Google Sheets or Airtable for custom reporting and analysis

With native integrations, webhooks, and Stepper workflows, you can plug Paperform into your existing tech stack without hiring a developer.

Why boutiques and wholesalers choose Paperform

Fashion is fast-paced, seasonal, and detail-oriented. You need tools that keep up with your pace and support your brand, not generic survey forms that feel clunky and impersonal.

Paperform gives you:

• Speed: Build and launch a custom wholesale order form in minutes, not days
• Flexibility: Adjust product lines, pricing, and terms on the fly without breaking your workflow
• Clarity: Capture complete, structured order data upfront to eliminate confusion and errors
• Automation: Connect orders to your backend systems so nothing slips through the cracks
• Professionalism: Present a polished, branded experience that reinforces trust with suppliers and buyers

Whether you're a boutique owner placing your first wholesale order or a distributor managing hundreds of retail accounts, this template and the Paperform platform give you the structure and automation you need to scale confidently.

Get started with this Wholesale Clothing Order Form template today and turn messy email orders into streamlined, automated workflows that keep your inventory moving and your business growing.