Wholesale B2B Returns Authorization Form

Managing wholesale returns shouldn't mean drowning in spreadsheets and email chains. This Wholesale B2B Returns Authorization Form is built specifically for distributors, wholesalers, and B2B suppliers who need to process bulk returns with precision and speed.

Whether you're dealing with damaged goods, overstocked inventory, or quality issues, this template automates the complex calculations that typically slow down return processing. Built-in damage percentage calculators, bulk quantity verification, and credit term logic ensure every return is properly documented and processed according to your supplier agreements.

Perfect for wholesale operations teams, procurement managers, and distribution centers, this form captures all critical information—from purchase order numbers and SKUs to photographic evidence and restocking conditions. Conditional logic routes returns based on damage severity and order value, while automatic calculations eliminate manual errors in credit calculations.

Paperform's calculation engine handles complex wholesale pricing structures, applies restocking fees based on your policies, and generates accurate credit amounts in real-time. Connect this form to your inventory management system, ERP, or accounting software through native integrations, or use Stepper (stepper.io) to automatically create return merchandise authorizations, notify warehouse teams, update inventory levels, and trigger credit memos in your accounting system—all from a single submission.

For businesses requiring formal documentation and audit trails, integrate Papersign (papersign.com) to automatically generate return authorization agreements and capture digital signatures from both parties, ensuring every return is properly authorized and documented for compliance purposes.

With SOC 2 Type II compliance and role-based permissions, your returns process remains secure and auditable while staying fast enough for high-volume wholesale operations. Transform your returns from a bottleneck into a smooth, automated workflow that maintains strong supplier relationships and accurate inventory tracking.