VR Arcade Bulk Equipment Order Form

Running a successful VR arcade requires more than just cutting-edge headsets—you need reliable suppliers, consistent maintenance schedules, and a constantly refreshed game library to keep customers coming back. This VR Arcade Bulk Equipment Order Form is designed specifically for arcade operators, entertainment venues, and family entertainment centers looking to streamline their B2B purchasing process.

Whether you're launching a new location, expanding your existing setup, or simply restocking essential supplies, this template helps you place comprehensive bulk orders in one organized submission. From hardware bundles and sanitation kits to game library subscriptions and maintenance contracts, everything your VR arcade needs is captured in a single, professional form.

Built for VR arcade operators and entertainment venues

This form template is tailored for businesses that operate VR arcades, gaming lounges, entertainment centers, and experiential venues. It covers the full spectrum of operational needs—hardware procurement, hygiene supplies, software licensing, technical support, and even coordination for multiplayer tournaments and events.

With Paperform's conditional logic, the form adapts based on your selections, showing relevant follow-up questions only when needed. Need headset replacement parts? The form will ask for your current hardware model. Ordering sanitation supplies? You'll see options for different cleaning product types and bulk quantities. This keeps the experience streamlined while ensuring you get exactly what you need.

Integrated payments and workflow automation

Paperform's native payment integrations let you accept deposits, process bulk orders, or set up recurring subscriptions for monthly game library updates—all within the same form. Connect your Stripe, PayPal, or Square account and start accepting payments immediately.

Once an order is submitted, you can use Stepper (stepper.io) to automate your entire fulfillment workflow. Route orders to your warehouse team, notify your technical staff about upcoming installations, update your inventory management system, and trigger follow-up emails for delivery schedules—all without manual handoffs.

Perfect for growing operations and multi-location franchises

Whether you're a single-location operator or managing multiple VR arcade franchises, this template scales with your business. Use Paperform's Agency+ plan to manage orders across different venues, set up location-specific pricing, and maintain separate supplier relationships—all from one centralized dashboard.

The form's professional design and custom branding options ensure every order submission reflects your venue's identity, making it easy to maintain consistency across all your B2B purchasing touchpoints.

Trusted by entertainment venues worldwide

Paperform is SOC 2 Type II and GDPR compliant, giving you peace of mind when handling supplier information, payment details, and operational data. With powerful integrations, flexible workflows, and enterprise-grade security, Paperform is the smart choice for VR arcades and entertainment businesses that want to professionalize their procurement process without adding complexity.