University Research Participant Pool Signup Form

Join Your University's Research Participant Pool

Participating in university research studies is an invaluable way for students to contribute to academic knowledge while earning course credits or fulfilling psychology, sociology, and behavioral science requirements. But coordinating between researchers, students, and academic departments requires clear consent documentation, accurate tracking, and organized preference matching.

This University Research Participant Pool Signup Form template streamlines the entire enrollment process—from initial consent and demographic collection to study preferences and credit tracking. Built with Paperform, it gives research coordinators and university departments a professional, GDPR-compliant solution that works seamlessly across devices and integrates directly with scheduling tools, CRMs, and notification systems.

Designed for research coordinators, psych departments, and academic institutions

Whether you're managing a psychology participant pool, coordinating cross-departmental studies, or running a behavioral research lab, this template helps you:

• Capture informed consent clearly with detailed research participation acknowledgments and data usage agreements
• Collect student information accurately including student ID, major, class standing, contact details, and GPA for eligibility screening
• Track research credits automatically by recording course requirements, credit needs, and instructor information
• Match participants to studies using preference questions about study types, time commitment, and topic interests
• Maintain compliance with institutional review board (IRB) standards and student privacy regulations

Automate participant management with Stepper workflows

Use Stepper to transform each signup into an automated participant management workflow. Route new signups to the appropriate research coordinator, send confirmation emails with next steps, create participant records in your database, notify students when eligible studies become available, and automatically track credit completion as studies are finished—all without manual data entry.

Flexible, on-brand, and easy to customize

With Paperform's intuitive doc-style editor, you can adjust consent language to match your IRB requirements, add your university's branding and colors, customize study categories to reflect your department's research focus, and embed the form directly on your department website or share it via email and learning management systems.

Trusted by university research departments worldwide, this template helps you build a professional participant pool that respects student time, maintains ethical standards, and supports groundbreaking academic research.