University Campus Lost Item Report

Losing personal belongings on a busy university campus can be stressful for students and staff alike. Our University Campus Lost Item Report template helps educational institutions streamline the process of tracking and recovering lost items, creating a centralized system that increases the chances of reuniting people with their belongings.

This template is designed specifically for university campus security offices, student services departments, and campus operations teams who need a clear, efficient way to document lost property reports. Instead of relying on scattered email threads or paper forms that get lost themselves, you can collect all the essential details—building location, classroom numbers, detailed item descriptions, estimated value, and contact information—in one organized, searchable database.

The form includes intelligent conditional logic that reveals additional fields based on item value and type, ensuring you capture the right level of detail for high-value items while keeping the process quick for everyday losses. Students can indicate whether they've filed a police report for valuable items, upload photos if they have them, and provide their student ID for verification purposes.

With Paperform's built-in workflows, you can automatically route high-value item reports to campus police, send confirmation emails with reference numbers to students, and integrate submissions with your existing campus management systems through Stepper automations. Set up automated follow-up emails to update students on the search status, or trigger notifications to facilities teams in specific buildings when items are reported lost in their areas.

For universities managing multiple campuses or departments, this template can easily be customized with your institution's branding, adjusted to match your specific building names and room numbering systems, and embedded directly into your student portal or campus safety website. The form is mobile-friendly, making it easy for students to report lost items immediately while details are still fresh in their minds.

Whether you're a campus security coordinator, student services administrator, or facilities manager at a college or university, this template transforms lost and found operations from a chaotic paper chase into a professional, trackable system that serves your campus community better.