Tutoring Service Parent Referral Form

Help Other Families Succeed—And Earn Rewards with Our Tutoring Referral Program

Finding the right tutoring support can make all the difference in a student's academic journey. If you've experienced the positive impact of our tutoring services and know another family who could benefit, we'd love to hear from you. Our Tutoring Service Parent Referral Form makes it easy to connect families with the personalized educational support their students need—and rewards you for spreading the word.

Why Paperform is Perfect for Tutoring Referral Programs

Education providers, tutoring centers, and independent tutors rely on word-of-mouth recommendations to grow their client base. This referral form template, built on Paperform, streamlines the entire process from initial recommendation through to intake, scheduling, and discount fulfillment—all without requiring any coding or complex setup.

Paperform's document-style editor lets you create forms that feel warm, approachable, and on-brand for educational services. Unlike rigid survey tools, you can mix headings, explanatory text, images, and form fields in any order, creating a referral experience that feels personal and professional. The form can be embedded on your website, shared via email, or posted on social media—wherever your community gathers.

What This Tutoring Referral Form Template Includes

This template is designed specifically for tutoring services and educational support providers. It captures everything you need to match referred students with the right tutor and program:

• Referring Family Information: Capture details from the family making the referral, including their relationship to your service and how they'd like to receive their referral discount.

• Referred Family Contact Details: Collect complete contact information for the family being referred, ensuring you can reach out quickly and professionally.

• Student Information: Gather essential details about the student including grade level, current school, and academic background.

• Subject & Academic Needs: Use conditional logic to present relevant subject options based on grade level, along with specific areas where the student needs support (homework help, test prep, enrichment, etc.).

• Student Needs Assessment: Understand learning challenges, goals, and any accommodations or learning differences that should inform tutoring approach.

• Scheduling Preferences: Capture availability, preferred session frequency, and format preferences (in-person vs. online) to ensure smooth scheduling.

• Referral Discount Selection: Let referring families choose how they'd like to receive their reward—credit toward their own tutoring packages, gift cards, or other incentives.

The form uses conditional logic to show different subject options and assessment questions based on the student's grade level, keeping the experience streamlined and relevant. Paperform's calculation fields can automatically calculate discount amounts or package values, showing real-time pricing as families explore options.

Perfect for Education Providers of All Sizes

Whether you're a solo tutor, a small tutoring center, or a growing educational services company, this referral form template adapts to your needs:

• Independent Tutors & Small Teams: Use the form to professionalize your referral process, track leads systematically, and ensure no referred family falls through the cracks.

• Tutoring Centers: Manage multiple subject areas, grade levels, and tutor specializations while maintaining a consistent intake experience.

• Online Tutoring Platforms: Capture geographic flexibility and technology requirements for virtual sessions.

• Test Prep Companies: Focus the needs assessment on specific standardized tests (SAT, ACT, AP, etc.) and exam dates.

The template is fully customizable—add your brand colors, logo, and messaging. Include photos of your tutors, showcase success stories, or embed a welcome video explaining your referral program benefits.

Automate Your Referral Workflow with Stepper

Once a referral is submitted, Stepper (stepper.io)—Paperform's AI-native workflow builder—can automate everything that happens next:

• Send a thank-you email to the referring family with their discount code or credit confirmation.
• Route new referrals to the appropriate tutor or academic coordinator based on subject and grade level.
• Add referred families to your CRM or student management system with proper tagging.
• Schedule a follow-up call or initial consultation automatically.
• Track referral sources and calculate referral program ROI.
• Apply referring family discounts automatically in your billing system.

Stepper connects Paperform to tools like Google Calendar, Zoom, HubSpot, Mailchimp, Airtable, Notion, and hundreds of others—creating a seamless referral-to-enrollment pipeline without any coding.

Why Tutoring Services Choose Paperform

Paperform is trusted by education providers worldwide because it balances professional functionality with approachable design. Your referral form can look and feel like your brand, not a generic survey tool. The platform is SOC 2 Type II compliant and GDPR-ready, giving families confidence that their information is secure.

For tutoring businesses that need to collect payments alongside referrals—like enrollment deposits or initial session fees—Paperform's payment integrations with Stripe, PayPal, and Square let you accept credit cards, subscriptions, and payment plans directly in your form. You can even offer the referring family's discount as a credit applied at checkout.

AI-powered features help you build faster. Describe your referral program in plain language, and Paperform's AI will generate a customized form complete with relevant questions, logic, and calculations. Use AI Insights to analyze referral data, identify which families refer most, and understand which subjects and grade levels generate the most interest.

Growing Your Tutoring Business Through Referrals

Word-of-mouth marketing is the lifeblood of successful tutoring services. Parents trust recommendations from other parents who've seen real results. By making your referral process smooth, professional, and rewarding, you turn satisfied clients into your best marketing channel.

This template helps you:

• Remove friction from the referral process—families can submit in under three minutes.
• Gather rich context before the first contact, so your outreach is informed and relevant.
• Honor commitments to referring families with automated discount tracking.
• Maintain quality by collecting enough information to match students with the right tutor from day one.
• Scale systematically as your referral volume grows, without overwhelming your admin team.

Over 500,000 teams worldwide trust Paperform to handle their most important workflows. With 30,000+ form templates and a platform designed for growing businesses, Paperform gives tutoring services the tools they need to professionalize operations while staying focused on what matters most—student success.

Get Started in Minutes

This referral form template is ready to customize and deploy today. Adjust the subjects, grade levels, and discount structure to match your programs. Add your branding, connect your calendar and CRM, and start turning happy clients into your most effective growth channel. No coding required, no developer needed—just the tools and template you need to grow your tutoring business through the power of referrals.