Trade Show Exhibitor Application Form

Planning a trade show or expo? Streamline your exhibitor management with this professional trade show exhibitor application form template. Built specifically for event organizers, this form makes it easy to collect all the essential information you need from exhibitors—from booth preferences and product categories to technical requirements and payments—all in one place.

This template is designed for event management companies, trade show organizers, convention centers, and industry associations who need a professional, efficient way to manage exhibitor applications. The form includes booth size selection with different pricing tiers, product category classification for floor planning, power and technical requirements, and integrated payment processing through Paperform's native Stripe, PayPal, or Square integration.

What makes this template powerful is how it handles complex pricing scenarios with automatic calculations. Different booth sizes come with different price points, and exhibitors can add optional services like power outlets, WiFi upgrades, or additional furniture—with the total updating in real-time as they make selections. No more manual invoicing or payment chase-ups; payments are captured directly in the form, with confirmation emails sent automatically.

The conditional logic ensures exhibitors only see relevant questions based on their selections, creating a smooth application experience. For example, if they select a larger booth, they'll see premium service options. If they indicate special power needs, additional fields appear to capture technical specifications for your venue team.

Once submitted, you can use Stepper to automate your entire exhibitor workflow—send confirmation emails, create tasks for your logistics team, update your floor plan in Airtable or Google Sheets, generate booth assignments, and trigger reminders about setup schedules. For events requiring signed exhibitor agreements, Papersign lets you automatically send contracts for eSignature after payment is received, keeping your compliance and vendor management paperwork organized in one connected system.

Whether you're organizing a small industry expo or a large-scale trade show, this template gives you a professional, branded application process that converts more exhibitors and reduces your administrative workload. Customize the booth options, pricing, and questions to match your specific event, and you'll have a complete exhibitor management system up and running in minutes.