Trade Show Booth Design Inquiry Form

Transform Your Trade Show Presence with a Custom Booth Design

Standing out on a crowded trade show floor requires more than just showing up—it demands a booth that captures attention, communicates your brand and converts visitors into leads. Whether you're exhibiting at a major industry conference or a regional trade event, the right booth design can make all the difference between blending in and becoming the talk of the show.

This Trade Show Booth Design Inquiry Form template streamlines the process of gathering everything exhibit designers need to create a compelling proposal. Instead of lengthy email chains and scattered attachments, you capture event details, booth specifications, budget parameters, brand guidelines and design inspiration in one organized submission.

Built for Exhibition Design Firms and Marketing Teams

This form is ideal for:

• Exhibition and event design agencies taking booth design inquiries from new and returning clients
• Marketing and brand teams at companies that exhibit regularly and need a streamlined vendor intake process
• Trade show booth manufacturers collecting project specs before creating proposals
• Event marketing agencies managing multiple client booth projects across different shows

The form guides prospects through sharing critical details like show name, dates, booth location and size, helping designers understand the canvas they're working with before the first sketch. Budget and timeline fields ensure proposals stay realistic, while brand guideline uploads and competitor booth examples give designers the visual context they need to nail your brand voice and stand out from the competition.

Capture Everything Designers Need in One Submission

A successful booth design starts with a thorough brief. This template collects:

• Event information: Show name, dates, venue and booth number
• Space specifications: Booth size, type (island, peninsula, inline) and any structural constraints
• Budget and timeline: Investment range and key project milestones
• Brand assets: Logo files, brand guidelines and color palettes
• Design preferences: Desired features like demo areas, meeting spaces, product displays and technology integration
• Competitive intelligence: Examples of competitor booths or designs that inspire you
• Goals and messaging: What you want attendees to remember and do after visiting

By capturing this level of detail upfront, you eliminate back-and-forth clarification calls and help designers deliver proposals that are on-brief, on-budget and on-brand from the first iteration.

Speed Up Your Sales Process with Paperform

Using Paperform for booth design inquiries means you can create an on-brand experience that reflects the same attention to detail you'll bring to the booth itself. The doc-style editor lets you add your portfolio images, past booth photos and client testimonials inline with form fields, building trust and setting expectations before prospects even hit submit.

Need to qualify leads or route inquiries? Use conditional logic to show different questions based on booth size, budget tier or event type, then trigger different email sequences or Slack notifications so the right team member picks up each inquiry. If you want to collect a design deposit or consultation fee upfront, connect Stripe or PayPal to accept payments directly in the form—no separate invoicing tool required.

For agencies managing multiple booth projects, Stepper (stepper.io) workflows can automatically create project folders, assign designers, update your project management tool and schedule kickoff calls the moment a form is submitted. This means less administrative work and more time spent on what you do best: creating show-stopping booth designs.

Integrations That Keep Your Workflow Moving

Once a design inquiry comes in, Paperform can push that data anywhere you need it:

• CRM sync: Send leads to HubSpot, Pipedrive or your sales system for follow-up tracking
• Project management: Create cards in Asana, Monday.com or ClickUp with all inquiry details pre-populated
• Team notifications: Alert your design team in Slack or Microsoft Teams when new inquiries arrive
• Document generation: Use Papersign (papersign.com) to turn approved proposals into signed contracts without leaving your workflow

With Paperform's native integrations, Stepper workflows and webhook support, you can automate the entire inquiry-to-proposal-to-contract journey, giving prospects a seamless experience and your team more bandwidth for creative work.

Why Trade Show Exhibitors Love Paperform Forms

For businesses that exhibit regularly—whether in technology, healthcare, manufacturing, retail or professional services—having a standardized intake process makes booth planning less chaotic. Marketing managers can use this template internally to brief agencies, ensuring nothing gets forgotten in the rush before show deadlines.

Exhibition designers appreciate receiving complete, organized briefs that include visual references and clear success criteria. When everyone's working from the same information, proposals are more accurate, revisions are fewer and final designs better reflect the client's vision.

Trusted by Creative Agencies and Growing Brands

Paperform is trusted by over 500,000 teams worldwide, including marketing agencies, event companies and creative studios that need professional forms with powerful automation. With SOC 2 Type II compliance, secure file uploads and data residency controls, you can confidently collect sensitive brand assets and budget information.

Whether you're a boutique exhibition design firm or an in-house marketing team planning your next big show, this template gives you a professional, conversion-focused way to gather the details that matter. Customize the questions, add your brand colors and fonts, embed it on your website or send it as a standalone link—and start collecting better booth design briefs today.

Trade shows are high-stakes marketing investments. Make sure every booth design project starts with all the information you need to create something extraordinary.