Trade Show Booth Design Bid Submission Form

Streamline Your Trade Show Booth Design Proposals with Paperform

Trade show exhibitors need reliable partners who can deliver impressive booth designs on time and on budget. This Trade Show Booth Design Bid Submission Form helps booth design companies, exhibit houses, and creative agencies submit comprehensive proposals that cover every aspect of the project—from initial 3D concepts through installation and post-event storage.

Built for the Trade Show and Events Industry

Whether you're a specialized exhibit design firm, a full-service event marketing agency, or a display fabrication company, this template captures all the critical details that exhibitors need to make informed decisions. The form walks bidders through booth structure specifications, graphic production capabilities, logistics services, and storage solutions—ensuring nothing gets overlooked in the proposal process.

Complete Bid Documentation in One Form

Instead of juggling multiple PDFs, spreadsheets, and email threads, this form consolidates your entire bid into one professional submission. Upload 3D renderings and design concepts, specify booth dimensions and materials, outline installation timelines, and provide itemized pricing—all in a single, organized format that makes your proposal easy to evaluate.

With Paperform's calculation engine, you can create dynamic pricing that automatically updates based on booth size, material selections, graphic quantities, and service add-ons. This transparency helps exhibitors understand exactly what they're getting and builds trust in your bidding process.

Seamless Integration with Your Workflow

Once a bid is submitted, you can use Stepper (stepper.io) to automate your entire proposal follow-up process. Route submissions to your design team for review, trigger calendar reminders for follow-up calls, update your CRM with lead details, and automatically send confirmation emails with proposal summaries. When you win the bid, convert the submission into a contract and send it through Papersign (papersign.com) for secure eSignature—keeping the entire process connected from initial bid to signed agreement.

This template is ideal for exhibit houses, event marketing agencies, display fabricators, graphics production companies, and trade show service contractors who want to present professional bids that win more business.