Thrift Store Donation Inventory Form

Running a thrift store requires meticulous inventory management—from the moment donations arrive to the day items sell. This Thrift Store Donation Inventory Form gives nonprofit thrift stores, charity shops, and resale organizations a complete system to log donations, assign pricing tiers, plan seasonal rotations, and track revenue for accurate tax reporting.

Whether you're managing a small community thrift shop or a larger nonprofit resale operation, this template streamlines the entire donation-to-sale workflow. Capture donor details, categorize items by type and condition, assign pricing based on quality and demand, and schedule items for seasonal floor rotation—all in one organized form.

Paperform makes it easy to customize this template to match your thrift store's pricing structure, donation categories, and reporting needs. Use conditional logic to show relevant fields based on item type, embed the form on your website for online donation scheduling, or use it on tablets at your donation intake counter. With built-in calculations, you can even track estimated retail value in real time.

Once donations are logged, connect your form to Stepper (stepper.io) to automate your back-office workflows. Automatically send donor thank-you emails with tax receipts, update your inventory spreadsheet in Google Sheets or Airtable, notify staff when high-value items arrive, or trigger seasonal rotation reminders based on the dates you set. This keeps your team coordinated and your inventory flowing smoothly from back room to sales floor.

For thrift stores that need donor signatures on donation receipts or acknowledgment forms, Papersign (papersign.com) integrates seamlessly to send eSignature requests directly from form submissions, keeping everything linked and audit-ready for IRS compliance.

From vintage clothing boutiques to furniture resale centers, hospice thrift stores to animal shelter fundraising shops, this template adapts to your mission and merchandise. Stop juggling paper logs, spreadsheets, and sticky notes—centralize your donation intake and inventory tracking with a form that works as hard as your volunteers do.