Third-Party Vendor Data Sharing Access Request Form

Managing third-party vendor data access is one of the most critical responsibilities for IT and compliance teams. When external vendors need access to your organization's data, you need a clear, structured process that balances operational needs with security, privacy, and regulatory requirements.

This Third-Party Vendor Data Sharing Access Request Form provides IT professionals, data protection officers, and compliance managers with a comprehensive solution for evaluating, documenting, and approving vendor data access requests. Built with Paperform's flexible form builder, this template captures all essential information—from vendor details and data processing agreements (DPAs) to security assessments and purpose limitation statements.

The form guides requesters through structured questions about the vendor's identity, the specific data needed, the business justification, security certifications, and compliance requirements. Conditional logic ensures that appropriate follow-up questions appear based on the type of data being requested and the vendor's security posture, creating a streamlined experience that collects complete information without overwhelming users.

Once submitted, this form can trigger automated workflows using Stepper to route requests to the appropriate reviewers, create tickets in your IT service management system, send DPA templates to vendors, and update access control databases—all without manual data entry. You can also integrate with tools like Jira, ServiceNow, or Airtable to maintain a complete audit trail of all vendor access requests.

For organizations subject to GDPR, CCPA, or other data protection regulations, this form serves as documented evidence of your vendor risk assessment process. The built-in security questionnaire, data processing addendum acknowledgment, and purpose limitation fields help demonstrate compliance during audits while protecting sensitive business and customer data.

Whether you're managing a handful of vendor relationships or hundreds of third-party integrations, Paperform's SOC 2 Type II compliant platform ensures your access request process is as secure as the data you're protecting. This template is trusted by IT teams, information security professionals, and data governance specialists who need professional, audit-ready vendor access management without complex coding.