Server Downtime Incident Report

Streamline Your IT Incident Response with Paperform

When servers go down, every minute counts. This Server Downtime Incident Report template helps IT teams, system administrators, and DevOps professionals capture critical information quickly and systematically during and after outages.

Built for IT departments, managed service providers, and technical support teams, this form guides you through the entire incident lifecycle—from initial detection through root cause analysis to post-incident review scheduling. The structured format ensures nothing gets missed in the heat of the moment, while conditional fields adapt to different severity levels and incident types.

Why IT Teams Choose This Template

Instead of scattered Slack messages, email chains, and hastily written Google Docs, this template creates a single source of truth for every incident. Capture which services were affected, document your troubleshooting steps in real time, identify the root cause, and schedule your post-mortem—all in one clean workflow.

The form integrates seamlessly with your existing stack. Send incident reports directly to your ticketing system, post alerts to Slack, update your status page, or trigger Stepper workflows that automatically notify stakeholders, create follow-up tasks, and update your incident documentation.

Perfect for Modern IT Operations

Whether you're managing on-premises infrastructure, cloud services, or hybrid environments, this template adapts to your needs. Use it for database outages, application crashes, network failures, or any critical service interruption. The severity classification helps prioritize response, while the timeline tracking provides clear audit trails for compliance and continuous improvement.

Best of all, it's fully customizable—adjust field options to match your infrastructure, add your specific services and systems, embed it in your internal wiki, or connect it to your monitoring tools via webhooks. With Paperform's SOC 2 Type II compliance and enterprise-grade security, you can trust it with your most sensitive incident data.