SaaS Vendor Registration & Security Assessment

Streamline Your SaaS Vendor Onboarding with Paperform

For enterprise procurement teams managing a growing ecosystem of software vendors, getting new suppliers registered, vetted, and compliant can be a lengthy, document-heavy process. This SaaS Vendor Registration & Security Assessment template centralizes everything you need—from basic company details and security questionnaires to data residency preferences, BAA execution, and implementation timelines—into one professional, on-brand form.

Built specifically for IT procurement managers, vendor management teams, and compliance officers working in enterprise software environments, this template helps you standardize vendor intake, assess security posture, and maintain audit trails without chasing down PDFs or jumping between tools.

What's included

This form captures essential vendor information including company profile, contact details, compliance certifications (SOC 2, ISO 27001, GDPR), security questionnaire responses, data residency and hosting requirements, and options for Business Associate Agreement (BAA) execution. It also gathers implementation timelines, pricing models, and support SLA details to give your procurement and security teams everything they need to make informed decisions.

Why Paperform for vendor registration?

With Paperform's conditional logic, you can show or hide sections based on vendor responses—like only asking about BAA requirements if the vendor handles protected health information. Calculation fields help assess risk scores, and integrations push submissions directly into your procurement systems, CRMs, or project management tools like Airtable, HubSpot, or Notion.

Once a vendor is approved, use Papersign (papersign.com) to generate and send vendor agreements, NDAs, or BAAs for eSignature, keeping the entire onboarding process connected and auditable. Then, trigger automated workflows with Stepper (stepper.io) to route approvals through your security, legal, and finance teams, update vendor databases, and kick off onboarding tasks—no manual handoffs required.

Whether you're managing a handful of strategic vendors or hundreds of SaaS subscriptions across departments, this template gives you a professional, repeatable process that scales with your business.