Retail Store Vendor Registration Form

Setting up new vendor relationships is critical for retail success, but the registration process can be time-consuming and prone to errors when handled through email chains or paper forms. This Retail Store Vendor Registration Form streamlines supplier onboarding by capturing all essential vendor details, product specifications, pricing structures, and merchandising policies in one organized submission.

Built specifically for retail operations teams, this template collects everything you need upfront—from basic company information and tax documentation to detailed product catalogues with UPC codes, case pack configurations, and minimum order quantities. The form also captures critical operational details like lead times, shipping terms, promotional allowances, markdown policies, and return procedures, ensuring your merchandising and purchasing teams have complete information before the first purchase order goes out.

Paperform makes vendor registration effortless with conditional logic that adapts questions based on vendor type and product categories, file upload fields for required documentation (W-9 forms, certificates of insurance, product spec sheets), and calculation fields that can validate pricing structures. Once submitted, you can use Stepper to automatically route vendor applications through your internal approval workflow, create vendor records in your accounting or ERP system, notify relevant department heads, and trigger onboarding tasks—turning a multi-week process into a streamlined, trackable workflow.

Perfect for independent retailers, regional chains, specialty stores, and buying groups, this template helps you build a professional vendor network with clear expectations, proper documentation, and all the operational details needed for smooth ordering and inventory management. Whether you're expanding your product assortment, replacing existing suppliers, or launching a new retail concept, this form ensures consistent, complete vendor onboarding every time.