Rental Housing Inspection Request Form

Rental Housing Inspection Request Form

Tenants have the right to safe, habitable housing. When your rental property fails to meet basic health and safety standards, this rental housing inspection request form makes it easy to formally document concerns and request a code compliance inspection from your local housing authority.

Whether you're dealing with persistent maintenance issues, health hazards, or code violations, this form helps you clearly communicate problems to authorities while creating an official record of your complaint. The structured format ensures you capture all necessary details about the property condition, landlord responsiveness, and specific habitability concerns.

Who should use this form?

This inspection request form is designed for:

• Tenants experiencing unsafe or unhealthy living conditions in rental properties
• Property managers who need to escalate resident concerns to code enforcement
• Housing authorities accepting inspection requests from the public
• Tenant advocacy organizations helping residents navigate housing complaints
• Community legal services assisting with housing rights cases

Common rental housing issues covered

The form includes a comprehensive checklist covering typical code violations and habitability standards:

• Structural problems (roof leaks, foundation issues, broken windows)
• Heating, plumbing, and electrical failures
• Pest infestations (rodents, insects, bedbugs)
• Mold, water damage, and moisture issues
• Missing or broken smoke/carbon monoxide detectors
• Lack of hot water or inadequate sanitation
• Lead paint hazards and other environmental concerns
• Inadequate weatherproofing or security issues

Streamline your housing complaint process

Traditional paper-based inspection requests can be slow and difficult to track. This digital form creates an immediate record of your complaint, captures photos of violations, and can automatically route requests to the appropriate department based on issue type or location.

You can embed this form directly on your city or county website, share it through tenant resource centers, or use it internally to manage incoming code compliance requests. With Paperform's conditional logic, you can show relevant follow-up questions based on the type of violation reported, ensuring you collect all the information needed for a proper inspection.

For housing authorities managing high volumes of requests, connect this form to Stepper to automatically create case files, assign inspectors, send acknowledgment emails to tenants, and track the entire inspection process from initial complaint through resolution—all without manual data entry.

The form can also integrate with your existing case management system, Google Sheets for tracking, or Airtable for building a searchable database of housing violations. Every submission creates a timestamped record that protects tenant rights and helps enforcement teams prioritize urgent health and safety issues.

Protect tenant rights and improve housing quality

By making it easier for tenants to report violations and request inspections, this form helps ensure rental properties meet minimum habitability standards. Clear documentation of issues, landlord communication attempts, and inspection requests strengthens tenant protections and helps authorities identify problem properties that require enforcement action.

Get started with this rental housing inspection request form template today and create a more efficient, transparent process for addressing code compliance issues in your community.