Real Estate Transaction Quality Control Checklist

Streamline Your Real Estate Transaction Review Process

For real estate brokers and transaction coordinators, ensuring every deal meets compliance standards and is properly documented before closing is critical. A single missing signature, incomplete disclosure, or compliance oversight can delay closings, create liability issues, or even derail transactions entirely.

This Real Estate Transaction Quality Control Checklist gives brokerages a systematic way to review every transaction file before release to closing. Built specifically for real estate professionals who manage multiple deals simultaneously, this template helps you verify contract accuracy, confirm compliance with state and federal requirements, check file completeness, and provide formal approval to proceed.

What Makes This Template Essential for Real Estate Brokers

Whether you're running a small independent brokerage or managing transactions across a larger firm, this quality control form ensures nothing slips through the cracks. The structured checklist format walks your team through every critical verification step—from initial contract review to final closing approval—creating a consistent standard across all transactions.

Use this form to verify purchase agreements are properly executed, all required disclosures have been delivered and acknowledged, inspection contingencies are properly documented, financing conditions are tracked, title and escrow details are confirmed, and all commission agreements are in place. The form also includes sections for compliance verification, ensuring adherence to fair housing laws, anti-money laundering requirements, and state-specific regulations.

How Real Estate Professionals Use This Template

Transaction coordinators can complete this checklist as each file moves toward closing, flagging any missing documents or compliance issues before they become problems. Brokers can use it as a final review before signing off on release to closing, providing clear approval authority and documented oversight. Teams can customize the checklist items to match their state requirements, brokerage policies, and specific transaction types (residential sales, new construction, foreclosures, short sales, etc.).

The form automatically timestamps submissions and can route approvals to managing brokers, creating an audit trail that protects your brokerage. Conditional logic can show or hide sections based on transaction type, and required fields ensure critical verifications aren't skipped.

Automate Your Transaction Workflow

Once you've verified transaction quality with this form, you can use Stepper to automate what happens next. Route approved files to closing coordinators, send notifications to agents and clients, update your CRM or transaction management system, and trigger document preparation workflows—all without manual handoffs.

For transactions requiring broker signatures on closing documents or commission agreements, Papersign lets you send those documents for secure eSignature directly from your workflow, keeping everything connected and compliant.

Paperform's real estate transaction checklist helps brokerages maintain high standards, reduce closing delays, and protect against compliance risks—all while keeping your team efficient and organized as you scale. Trusted by real estate professionals who need reliable, professional tools that work as hard as they do.