Real Estate Showing Availability Form

Streamline Your Real Estate Showings with Smart Scheduling

For real estate agents and property managers, coordinating showings can quickly become a logistical puzzle. Between juggling multiple interested buyers, coordinating with sellers, and managing your own calendar, scheduling conflicts and missed opportunities are all too common.

This Real Estate Showing Availability Form template helps you capture buyer availability, viewing preferences, and contact details in one professional, branded form. Instead of endless back-and-forth emails or phone tag, prospects can submit their preferred times, select between in-person or virtual tours, and provide important context about their property search—all while you're out showing other properties.

Perfect for Real Estate Professionals

Whether you're an independent agent, part of a brokerage team, or managing rental properties, this template adapts to your workflow. Capture essential details like property addresses, preferred showing times, number of attendees, and special requirements. The virtual tour option means you can offer flexibility to out-of-town buyers or those in early research stages, expanding your reach without adding complexity.

Automate Your Showing Workflow with Stepper

Once a prospect submits their availability, you can use Stepper to automatically check your calendar, send confirmation emails, create calendar events, and even notify property owners—all without lifting a finger. Route urgent requests differently than casual inquiries, and keep your CRM updated in real time.

This form template works seamlessly with your existing real estate tools. Send leads to your CRM, sync with Google Calendar or Outlook, and trigger follow-up sequences based on showing type or buyer urgency. With Paperform's conditional logic, you can customize follow-up messages based on whether someone requests a virtual or in-person tour, ensuring every prospect gets a tailored experience.

Stop losing leads to slow response times. Let buyers tell you when they're available, and spend your time closing deals instead of coordinating calendars.